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WSS Documents to SPS - what do you use?

  Asked By: Alyson    Date: May 28    Category: Sharepoint    Views: 949

We use WSS sites and WSS document libraries as working places for
document creation and storage while projects are ongoing. Once the
project is over, we'd like a simple solution that will allow the user
to copy/move the document from WSS into SPS (least number of clicks)
where the entire firm would then have access to the document.

Anything already out there for this? Has anyone built something? What
do you like/recommend/use for this?

Ideally, we'd like to assign the SPS target area to the WSS document
library so the user doesn't even have to choose an area to copy/move
the document to. "One-click publishing from WSS to SPS."

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11 Answers Found

 
Answer #1    Answered By: Stefanie Ruiz     Answered On: May 28

Why not just make your team site accessible and searchable by the portal and create a portal listing so that users could then go to your team site?

 
Answer #2    Answered By: Damon Garner     Answered On: May 28

Don't want to open WSS sites  to everyone (not the purpose of WSS) and
too many items exist on a project team site.

 
Answer #3    Answered By: Royce Orr     Answered On: May 28

You don't have to open up every team site to everyone in the company. You can add the authenticated users group as a reader to a specific document  library. And interesting, I didn't know that the purpose of WSS sites  wasn't collaboration.

 
Answer #4    Answered By: Laura Walker     Answered On: May 28

What you are describing is the Document Workspace feature of WSS.

 
Answer #5    Answered By: Nina Banks     Answered On: May 28

I'm with you... however I guess there's this idea that some people have that you should put things at the portal level to share.

 
Answer #6    Answered By: Renee Murray     Answered On: May 28

This is a problem I ran into a while back. I remember reading that a
WSS can be created for a small project. Then, when the project is
over, the site can go away (I assume deleted). However, if we want
to share the final documentation with the rest of the
organization...how do we do that? There is no reason to keep the
WSS site around, and there is no easy way (I don't think) to move
the document  up to a higher WSS site or to SPS. 'Submit to Portal'
only creates a link, as I'm sure you already know.

 
Answer #7    Answered By: Harshini Raju     Answered On: May 28

I think you have three options. Manually move the files using the
Explorer View (very few clicks and easily teachable to end users on how
to do), investigate a 3rd party tool that can handle this, or write
custom code or a web part to do this. What you are looking for is not
available out of the box with WSS or with Portal.

 
Answer #8    Answered By: Christop Mcfadden     Answered On: May 28

DataPublisher from CorasWorks would probably get the job done.

 
Answer #9    Answered By: Gopal Jamakhandi     Answered On: May 28

I came to that conclusion a while ago and it isn't
really a big deal. The explorer view works fine...It's just one of
those things that made me scratch my head when comparing the WSS
documentation to real-world usage.

 
Answer #10    Answered By: Chantal Rosa     Answered On: May 28

There is a free tool on GotDotNet called something like SharePoint
Approval Manager (I'm not online right now). It provides all the
necessary code to move a document, once approved, to another document
library.

You can use this to move the documents  to a "published" document  library
in a Web where a larger, designated population of people have read
access. This can be a centralized repository of sorts. It can also be
chained so that you have Drafts ==> Staging ==> Published.

Be aware, Records Management (RM) is part and parcel of SharePoint 2007
in the Enterprise Content Management (ECM) bits.

 
Answer #11    Answered By: Kyla Eckert     Answered On: May 28

In my experience, very few documents  belong on the portal in fact I
haven't found any need to put any documents there.

A portal should be used to search and browse for content that is stored
elsewhere.

 
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