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Workflow and Smart or Cell Phones

  Asked By: Jean    Date: Mar 14    Category: MOSS    Views: 866

Is there a way to view emails generated by a workflow?
I am trying to include the content of the list item that needs approval and a
way for the email recipient to approve or reject the list item from their email.
The approve or reject option could be a link to my home page that gives those
options or something else. Where can I found more information on this?

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3 Answers Found

 
Answer #1    Answered By: Janell Camacho     Answered On: Mar 14

I definitely saw a BlackBerry Approver webpart going on a Leave System
application once. The approval was done through web services, though this
wouldn't just work on BBs.

But, to display the data wouldn't take anything more than building a table with
rows and columns for the email. We do this often so the approver doesn't have to
go back to the site to view the list item.

In SPD:
Step 1:
Build Dynamic string:
Store <tr valign="top"><td
align="right"><strong>Title:</strong></td><td>[%RequestList:Title%]</td></tr> in
Variable: vTitle

Step 2:
If Description is empty
Store _ in Variable: vDescription (***that underscore is from hitting the
spacebar, not an underscore character***)
Else:
Build Dynamic string:
Store <tr valign="top"><td
align="right"><strong>Description:</strong></td><td>[%RequestList:Description%]<\
/td></tr> in Variable: vDescription

Build Dynamic String:
Store <table style="border:2px #EDE3C7 solid; padding:5px">[%Variable:
vTitle%][%Variable: vDescription%]</table> in Variable: vEmailTable

Then I just added the [%Variable: vEmailTable%] to the body of the email that I
send.

If Description is empty then a space is added between the last </td> of the
Title variable and the </table> tag. That doesn't do anything to the layout and
it displays like a nice little table in Outlook (at least.)

 
Answer #2    Answered By: Julia Washington     Answered On: Mar 14

I use a tool called smtp4dev to capture all smtp traffic on my dev machine. You
can download it from codeplex (http://smtp4dev.codeplex.com/). Basically it just
sits in your system tray and captures all smtp traffic on the specified port (25
by default). So any emails that are sent from SharePoint, no matter who they are
sent to, will show up in the tool and you can view them easily.

 
Answer #3    Answered By: Shashwat Takle     Answered On: Mar 14

If you send to a distribution list rather than individuals, you can then adjust
the membership so you are not sending to 'live' end-users during your testing
period. That may not work when you need to assign a task to an individual, but
if you assign tasks by role rather than individual, you don't have to 'recode'
to handle personnel changes.

 
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