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Workflow in Sharepoint Designer with tasks to users in a sequence

Asked By: Kiara Horn Date: Jan 24, 2010 Category: Sharepoint Views: 403

My scenario for the workflow in SharePoint Designer is that i want to create a
workflow where on my site

i have 3 custom lists Tests, Reviewers (Columns: ReviewerName, Sequence# )and
Approvers (Columns: approverName, Sequence# ). If any item is added in Tests
then the workflow must be started and the user in the Reviewer list with
sequence # 1 must review it. If he passes it then the user in the Reviewer list
with sequence # 2 must review it and so on . After the users of the Reviewers
list the users of Approvers list with sequence # 1 ,2 3... must approve it
respectively.

Problem is that workflow works fine for single Reviewer and Approver but how to
assign the task to the users in list on the basis of sequence in the workflow.
any help will appriciated (I know it can be done in Visual Studio but how in
SharePoint Designer)

Tagged:workflow in sharepoint designer with tasks to users sequence

3 Answers Found

Answer #1 Answered By: Kaila Hahn Answered On: Jan 24, 2010

I haven't tried this so take it with a grain of salt.

You can capture the taskid for the first review task you create in a variable
(reviewtaskid1). check the status of this task for completion before you proceed
to the second review step. Repeat the same for Approvers as well.

Review these videos
office.microsoft.com/.../HA102564171033.aspx\
00667661033 they might help, though the scenario is not the same but technique
can be reused.

Answer #2 Answered By: Ada Sosa Answered On: Jan 24, 2010

If you set up the Reviewers list so that the Title is Reviewer1, Reviewer2,
Reviewer3, etc. then you should be able to create an integer variable in your
workflow that you increment by 1 each time.

Set workflow variable 'intCounter' to 1.
Build Dynamic String with 'Reviewer[%Variable:intCounter%].'
Do Calculation 'intCounter' plus 1.

You can do your lookup based on that value in your dynamic string.

Answer #3 Answered By: Cheyenne Lewis Answered On: Jan 24, 2010

Visual Studio is the best option to create workflows.
And from the sound of this workflow is one that you are going to need.
Comaprison of workflows
http://msdn.microsoft.com/en-us/library/aa830816%28office.12%29.aspx

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