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Why can't everyone see the same set of web parts?

  Asked By: Sherri    Date: Jan 27    Category: MOSS    Views: 3046

I just did a quick training session for about 12 of our staff who are
going to be beta testing our MOSS 2007 install and they came up with
some good questions I didn't have an answer for. Thought I'd toss them
in here as one email.

1) Why can't everyone see the same set of web parts? I had set up all of
our testers as admins of the top level site. They all then created their
own sub-site. When we all went to add web parts, some could see the
'full' list, while others only got a truncated list of maybe 8 web parts
to choose from. Is this maybe a permissions issue?

2) When you create a web site, you can choose to have that web site show
up on the site directory. What if you don't choose that option upon
creation, but want to add it later? We couldn't find that option in the
site settings.

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3 Answers Found

 
Answer #1    Answered By: Rudy Francis     Answered On: Jan 27

> 1) Why can't everyone see the same set  of web  parts? I had set up all of
> our testers as admins of the top level site. They all then created their
> own sub-site. When we all went to add web parts, some could see the
> 'full' list, while others only got a truncated list of maybe 8 web parts
> to choose from. Is this maybe a permissions issue?

Not all web part types can be used on all site templates. This is
mostly seen with workspaces.

> 2) When you create a web site, you can choose to have that web site show
> up on the site directory. What if you don't choose that option upon
> creation, but want to add it later? We couldn't find that option in the
> site settings.

I believe that's a one-shot thing when the site is created. If you
want it to be added later, you'll probably have to have whoever
administers the directory add it.

 
Answer #2    Answered By: James Miller     Answered On: Jan 27

#1 The webparts you see are dependent on what type of site you create.
This is particularly true when you create a publishing site. The other
possibility is that they didn't look close enough. For whatever reason
when you create some sites only the first section of the webparts is
displayed when you click add a webpart. If you look close there is a
small plus mark that expands the rest of the list.

#2 There is nowhere in Site Settings to do this. However if you go to
the Sites Directory site (that's the Sites tab) you will find a list
called "Sites". If you add a new entry to this list that contains the
URL of the site and fill out the category metadata the site will now
show on the sites list. Just look at one of the other entries for which
info to fill in.

 
Answer #3    Answered By: Collin Griffith     Answered On: Jan 27

In hindsight, the solution is quite obvious, but didn't occur to me: for
people to see ALL of the web  part options in the site collection, they
need to have read access (visitor group) to the site collection overall.

 
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