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View Only vs Read Permissions

  Date: Sep 17    Category: MOSS    Views: 1427

If I put a user into the View Only group, this person cannot view an Excel file
via the browser. I get a "You do not have permissions to open this file" which
I have checked and looks good. I can open a Word file in the browser.

If I put the same user in the Read group, it works fine.

If I'm understanding the permission levels, View Only permissions should allow
me to do this.

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3 Answers Found

 
Answer #1    Answered On: Sep 17    

If this were a list View permissions would be fine. But even to view an
Excel file in a browser you need to download the file to temporary storage
on your workstation. That requires Read access to read the file. View only
lets you view the metadata. So for lists View and Read are pretty much the
same, but for Libraries View will let you read the metadata on the file, but
Read is required to actually read the file.

You should also be aware that if you read a file (download it to your
workstation) you can then edit that file. Of course you would need edit
permission to put it back, but you can always edit the copy you made. To
prevent that you need a rights management server.

 
Answer #2    Answered On: Sep 17    

...unless you are running SP2010 with the Office Web Applications, in which case
View Only will allow the user to view the document in the browser but not edit
or download.

 
Answer #3    Answered On: Sep 17    

I am running SP2010 with OWA. View Only gives an access denied error. Same
thing in the log files.

 
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