Sharepoint Forum

Ask Question   UnAnswered
Home » Forum » Sharepoint       RSS Feeds

Understanding Search Scope set up

  Asked By: Amolika    Date: Feb 07    Category: Sharepoint    Views: 2971

This is actually a search server question...is that a close enough
relative of the SharePoint family to allow a post on this list? I hope
so, as the technet forum for search server is pretty quiet. ;o)

I have two Scopes set up in SITE SETTINGS (via the front-end interface):

- scope 1
- scope 2

I have to CONTENT SOURCES set up in CENTRAL ADMIN that marry with the scopes.

- contentsource 1
- contentsource 2

I'm now confused as to where I'm supposed to put the include/exclude
rules for these.

In the SITE SETTINGS, I can view the SCOPES then ADD RULES. I've added
a rule, but it keeps saying that it's Empty and I need to add a rule.

In CENTRAL ADMIN I can add a CRAWL RULE, but I have no idea what
sources the rules apply to. Do they apply to them all?

So, ultimately, I'm confused as to how to connect these together.

Ultimate, I want two search scopes: contentsource 1 is everything on
our site EXCEPT one section. contentsource 2 is just that one section
that was not included in the 1st one.

I'm confused as to what I'm supposed to put where in terms of rules and scopes.



3 Answers Found

Answer #1    Answered By: Gobinda Navalagi     Answered On: Feb 07

I made some headway with this, and I think I've narrowed down my
specific question:

How are content  SOURCES and CRAWL rules  related?

My intuition wants to attach specific rules to specific content
sources, but I think that's now how SharePoint wants me to do it.

Answer #2    Answered By: Mitchel Villarreal     Answered On: Feb 07

I recently had some issues with scopes  too. Yes, you have to setup
rules for each scope. I believe by default, All Content rule  is added
automatically and behavior for that rule is set  to include all items.

Now, you can add  additional rules. For example, i added a rule to
exclude all lists for one of our sites. Once you are done with rules,
when you go back into Search Settings, under Scopes, it will show 1
or 2 or however many scopes you updated under 'Scopes needing
update', you will need to click on 'Start update now' to update your
scopes. And when it is done updating your scope, you will then need
to perform full crawl  for the sites you modified the scopes for and
then check to see if the results are what you expected. Keep in mind
that when doing a full crawl, it may take a long time if you have
lots of documents in your site(s).

I had an issue where when i went to go start update now, it got stuck
at updating 0% and i believe i had to restart Search Service and/or
Office Sharepoint Server Search in order for it to work.

Answer #3    Answered By: Ranu Badhan     Answered On: Feb 07

I don't know if this is the info you're looking for; it's
difficult at first because the concepts/processes aren't very
straightforward. But it was well worth it for us (and I agree, the
search forums are pretty quiet).

I'm using WSS 3.0 and search  Service Express 2008 (free). I
can't say exactly how this compares to MOSS, but I believe the
search is similar. I've got a library of about 1000 policies that
can be searched on keywords. I'm using a customized search results
page (edited from the Search Center pages that comes with SSE, just
using the built in tools).

I believe the content  source = where to search and what the search
settings are (type of search, crawl  schedule, etc.). Right now I just
use one content source – my entire SharePoint site  (it's not
that big)

The confusing thing about the search scope, I believe, is that it
isn't what is sounds like. I think the search scope  really deals
with what is returned in the results. The scope has two components: the
first part identifies the target results page (in my case, the modified
Search Center page), and the display group*, the second component
contains the search rules. I have two rules  for my policy library: 1)
include the document library where the policies live and 2) exclude
anything in the forms folder in that library (where the views are
stored, because I don't want document views (viewname.aspx) to
display in the results, just documents).

*Display group – search scopes  are attached to a display group. The
display group controls drowpdown options the user sees when they're
doing a search. You know how in the default search in the upper corner
it says `this site' or `this list'? Well my display
group (which is set  up in the customized search page ) will give the
users the dropdown option to search `all policies' (what I
described above) or `forms only' - another scope that I've
set up and added to the display group for this search.

This link might help as well:

Didn't find what you were looking for? Find more on Understanding Search Scope set up Or get search suggestion and latest updates.