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Threshold on People list when sending group email

  Asked By: Jayshree    Date: Feb 06    Category: Sharepoint 2010    Views: 3745

Does anyone out there know if there is a threshold on the People list for a
given Sharepoint group? I have a group with 168 users and want to send a mass
email to all of them using the Select All | Actions | Send email option but it
doesn't work when selecting more than about 70 records. I couldn't find a way
to modify the setting or even build a new list view in the People and Groups
list. Does anyone out there know if there is a way or is this a limitation of
Microsoft Office Sharepoint Server 2007?



3 Answers Found

Answer #1    Answered By: Elijah Davis     Answered On: Feb 06

I dont think this is a limitation of SharePoint. Outlook has a 100 recipient per
message limit. If this is something you would be doing often, you should place
the 168 users in mail-enabled security group, place the group in the site
permissions and remove the individual acounts. This way when you use the send
email it will only count as one recipient instead of 168. You may have to create
multiple groups if all of them dont have the same permissions, but you get the

Answer #2    Answered By: Akanksha Jain     Answered On: Feb 06

Why don't you add all these users to a group and then assign this group to
send email?

Answer #3    Answered By: Sylvain Chopard     Answered On: Aug 05

There is a SP limit set to 2083 characters. Note that the special characters (.@_ ; etc) in the email addresses are being escaped so if you count the characters in outlook it will be less than 2083.

Below is the javascript used for emailing:

function BtnEmailClick(viewId)
var emails = GetSelectedUsers(viewId, "email", ";");
if (emails.length == 0)
return false;
emails = "mailto:" + escapeProperly(emails);
if (emails.length > 2083)
return false;
window.location = emails;
return false;

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