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Team Site Security

  Asked By: Ray    Date: Aug 31    Category: Sharepoint    Views: 1004

I was told from our IT administrator that we should not upload any
confidential information out on our Team Sites because other folks
would be able to use the search engine and find these documents. If
you set up a Team Site with security, can this confidential
information be found by using a search engine when you are in the
portal or another team site?



4 Answers Found

Answer #1    Answered By: Angarika Shroff     Answered On: Aug 31

Search respects the security  of the site  and trims results accordingly.
So, if the user does not have access to the information  due to security
constraints, then they will not find  the results in search.

However, if the user does have access to the information but normally
just can't see it (because it is buried in another department's site,
for example), then search  will expose it and they will then find it.

Answer #2    Answered By: Eliza Hutchinson     Answered On: Aug 31

Ok, that makes sense. So, if you are searching for documents  in a
portal, only those documents will show up for sites  that you have
access to?

Answer #3    Answered By: Lesley Tate     Answered On: Aug 31

Assuming inheritance hasn't been broken anywhere, then yes. However, if
a sub-site and/or document library and/or document and/or list and/or
list item somewhere in the site  has had inheritance broken and the user
(or group that the user is a member of) granted access to that
site/library/document/list/item, then it will show up in search  and (I
think) they will be able to click on the link and open it.

Answer #4    Answered By: Vinay Thakur     Answered On: Aug 31

SharePoint search  results are security  trimmed. Users who don't have any
access to the Team site  won't be able to see anything in the Team site. But
remember that security is normally inherited and cumulative. Be sure that
they can't see things in that site. If they inherit read access to the site
they will be able to see it in the search engine  or directly.

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