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Stopping a Sloppy Design

  Asked By: Joseph    Date: Nov 02    Category: Sharepoint    Views: 692

I'm working at a firm where they have decided to set up SharePoint,
and started to use it immediately. A few people attended
Microsoft's 8036A SharePoint training class (including myself). I
don't believe much though was provided on how to use SharePoint, so
it became document repository.

The way we're using SharePoint is almost a duplicate of our existing
networked shared drive. We lack the ability to search documents,
from the research I've learn while reading this forum....we're
probably not using meta tags at all.

I've taken the MindSharp class a few months ago, so I understand
what it takes to create/design SharePoint from the back end. My
question is how can we scrap/restart/educate the users? I'm
researching as many web blogs as I can, but if someone can point me
to additional resources, I would appreciate it.



5 Answers Found

Answer #1    Answered By: Bhumi Gokhale     Answered On: Nov 02

Are you looking for a class  on architecting/design, or are you
looking for a course for admins/end users? I think that distinction
matters as the purposes and goals are very different.

Answer #2    Answered By: Vinay Thakur     Answered On: Nov 02

I realize that our Sharepoint site is not designed for any specific
purpose. Creating a 'buzz' (other than a document  storage area) is
probably my goal. My users  are unaware of what features are
included out of the box. I also realized that I must upgrade (as in
learn) more html, if I'm going to create site that will be
attractive. I'm willing to invest the time to do this, because I do
like what I'm hearing about the features.

Mind you...I'm not a programmer, just a guy with pretty decent IT

Answer #3    Answered By: Aakash Gavade     Answered On: Nov 02

We're in a similar situation here in my organization. The short
history of it is that the former CIO wanted SharePoint and wanted it
within 30 days. So, that's what happened...it was set  up and
running, in 30 days. The problem is, now we're 'cleaning' up from
that implementation. Believe me, it takes  TIME!

What we have done is really, 3-fold.
1. We created our own in-house training  classes and pushed user
education that way. The training we created is a 3-4 hour class
which encompasses "What is..," "How-To...," and "Best Practices"
education. We didn't get technical or over the top with it...just
simple, need to know info. In our case, we try to have them every 4-
6 weeks.
2. We started  a series of "Lunch and Learns." These are 45-60
minute 'classes' on just a single topic. i.e. How do use Metadata to
sort and view your lists/libraries. We have them around lunch time
and people  can come and go as they please. We try to have these
every 3-4 weeks.
3. We just got tasked with creating a Company-Wide SharePoint Users
Group. We are still in the planning stage...well, our first meeting
is next Friday. This is going to be a 1.5 to 2 hour session just to
get the users  together for Q&A, have someone 'demo' their site and
show people what they have been doing with the tool, and a general
forum to share ideas and thoughts about the SharePoint tool.

So far, the first 2 have been rather successful. I don't think you
have to 'scrap' everything and re-do it. It seems to me you need to
go on a marketing and education campaign and things will work
themselves out. Of course, all along the way, management buy-in is
key...that goes without saying.

I'd be happy to talk more specific with you if you would like.

Answer #4    Answered By: Dara Hobbs     Answered On: Nov 02

Have you read Rob Bogue's articles? He has a tendency to focus on just
this kind of stuff:

Answer #5    Answered By: Abhinivesh Suvarna     Answered On: Nov 02

I will review that website.

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