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SPS V2: Document Expiration

Asked By: Nishita Parekh Date: Mar 13, 2010 Category: Sharepoint Views: 240

I don't think this feature is available in SharePoint but maybe somebody
has done or seen something like this.

Is there anyway to set an expiration on a document? The user will upload
a file and they will specify an expiration date. They need Sharepoint to
determine if a document is over 90 days old, if it is, then the document
will either be deleted or archived. Or is there a way we can use the
Created or Modified field to determine the same 90 day requirement? The
only thing I've seen in Sharepoint is the filter feature but I can't get
that to work.

Tagged:sps v2 document expiration

3 Answers Found

Answer #1 Answered By: Kala Solomon Answered On: Mar 13, 2010

I have seen this done with custom code only. The list has an expire data
required. There is a services that does a search for expire dates that
have passed and then creates emails to owners to delete or change the
expire date.

Answer #2 Answered By: Madison Clark Answered On: Mar 13, 2010

So what you mentioned below can only be
done via code but nothing available as a GUI in SPS?

Have you used the filter feature under the views section? I could
probably filter the list of documents by either the Created or Modified
field. I can't get this feature to work correctly.

Answer #3 Answered By: Dhanraj Saxsena Answered On: Mar 13, 2010

I have only seen it done in code. I would not say that there is no way
to do it in the GUI because this product is large and I can say I am
always finding new and different ways to accomplish various tasks.
Outside of code I do not know of a way to do this.

I have played with views and it seems that I can not get the greater
than clause to work with either of those fields. I do get results with
less than. Not sure why.

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