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Solution - Stop Folder and Document Deletions from the Dashboard

  Asked By: Theresa    Date: Mar 26    Category: Sharepoint    Views: 920

Many people are registering concern over the ability for authors to
delete and rename folders so easily, and in some cases inadvertently,
using the Dashboard Site. There are a number of unsupported ways to deal
with this concern and limit its potential destruction.

But first a warning,

-------------------------------------------
WARNING Modification to any file located in the
"Portal\resources" folder aside from "catalogs.xml" or
"DashboardExtensions.vbs", gets Microsoft off the hook for supporting
your SharePoint Portal Server installation.

Make backups of these files before making any modifications to them.
-------------------------------------------

That said this worked great for me.

Comment out lines 107 - 112 in FolderInfoPart.xsl in the
Portal\resources folder. This removes the links to rename and delete
folders on the Document Library Dashboard page.

A similar method to the one listed above to curtail folder renaming and
deletion is available to stop the same being done to documents. It is
listed below. Once again it is unsupported.

Comment out lines 66 - 73 in DocumentVerbs.xsl in the Portal\resources
folder. This removes the links to rename and delete documents on the
Document Inspection dashboard page.

-------------------------------------------
WARNING To reinterate the seriousness of this warning, I'll
repeat it. Modification to any file located in the "Portal\resources"
folder aside from "catalogs.xml" or "DashboardExtensions.vbs", gets
Microsoft off the hook for supporting your SharePoint Portal Server
installation.

Make backups of these files before making any modifications to them.
-------------------------------------------

After saving your work, you'll have to go to the Management page and
flush your application-level cache.

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3 Answers Found

 
Answer #1    Answered By: Mason Salazar     Answered On: Mar 26

This is great  Ira, but the sharepoint  administrator may still wish to delete
documents or folders. Has a solution  been figured out for this as well?

 
Answer #2    Answered By: Jesus Davis     Answered On: Mar 26

You should be able to put a big IF statement around the commented out
stuff looking for Coordinators, but I'm much more comfortable doing it
manually through the M: drive or Web Folder. If I was a coordinator, I
don't think I'd be doing too much document  management through the web
front-end. It's just way too much of a hassle. If I was remote, I think
I'd use terminal services.

 
Answer #3    Answered By: Narasimha Kamane     Answered On: Mar 26

Many don't know of the web folder  view of
sharepoint that is much quicker and leaner than using  the web site. Its
like the Experts Users version of working with Sharepoint.

 




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