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New Site Creation

  Asked By: Tanya    Date: Sep 28    Category: Sharepoint    Views: 1102

As an administrator, I want to be notified when a new site is created.
Has anyone come up with a way to deal with this? Is there a webpart for
this, or should I use reporting services to hit the sharepoint
database?

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8 Answers Found

 
Answer #1    Answered By: Patricia Richardson     Answered On: Sep 28

Can't you set yourself an alert on the New site  List?

Or seach for sites with today's date as a search element and then set
yourself an alert for the search.

 
Answer #2    Answered By: Damon Garner     Answered On: Sep 28

I haven't tried the site  alert feature yet, so I don't know if that
provides the in-depth information I need. I will give it a try and test it out.

 
Answer #3    Answered By: Christop Mcfadden     Answered On: Sep 28

The problem is that this will only alert you for new top level site  creations that are added to the directory listing. If someone creates a site and chooses not to list it, or creates a site under an existing site, it will not be added to the directory, and thus not trigger an alert for you.

 
Answer #4    Answered By: Stefanie Ruiz     Answered On: Sep 28

Yes, that will be a problem. I need to get notified when any
new site  is created. Anyone have any ideas?

 
Answer #5    Answered By: Damon Garner     Answered On: Sep 28

A couple of options:

1. Only allow certain people to create sites and have them follow process (i.e. they always create a listing for the site, etc.). This doesn’t always work and for subsites you’ll run into a problem here as nothing is reflected back to the site  collection or portal for subwebs being created.

2. Create your own web part (or have your IT department do it if you’re just an admin) to create the sites for you. It can be done by modifying the page where self-service creation  is done (if it’s a portal) or just a web part on your WSS site. Again, everyone has to go through this web part for site creation but at least you have control over it.

Careful what you wish for as the default system is really only meant to help people and it doesn’t always fit perfectly into specific situations like your own. Also be wary that you really want all notifications of new sites. Does this include document workspaces? Personal sites? A site is a site is a site so you might get more than what you wanted here.

Do not, ever, ever, never, touch the database!

 
Answer #6    Answered By: Royce Orr     Answered On: Sep 28

I'm curious about the last line:

"Do not, ever, ever, never, touch the database!"

What exactly are the risks for modifying the database? What is the
code that is used to make changes to the database versus the site?

 
Answer #7    Answered By: Laura Walker     Answered On: Sep 28

Siebel, SAP, PeopleSoft, etc. In fact, all commercial applications of
any consequence want you to stay out of the database. WSS is no
exception.

Do a search on Google for the phrase "stay out of the database" and
click the "I'm feeling lucky" button. It will take you directly to Fitz
blog entry pleading for people not to even query the SharePoint
database.

There are tons of good reasons to stick with the API:
-Contention
-Locking
-Schema changes from version to version
-Schema nuances that you may not fully understand
-Service Packs
-Upgrade
-Backup/Restore

The list goes on and on...

 
Answer #8    Answered By: Peter Peterson     Answered On: Sep 28

You can put the system into a deadlock, and without a lot of effort.

The contract Microsoft provides users of the SharePoint system is through the
UI, Web Services, and the Object Model. Anything beyond that and you might be on
your own if you try to get support which is a direct result of you mucking
around in the db.

I've pontificated it before, some people agree and disagree with me. You choose
what to live with.

 
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