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Site Collection Users

  Asked By: Amrit    Date: Aug 30    Category: Sharepoint    Views: 3124

I have several questions about managing users:

1. I'm in a particular site (WSS). I click on View site collection user
information and see a list of users. This list displays a lot more users then
the manage users list. Each list is different for each site (WSS). Why are there
so many users in this list compared to the manage users list?

2. What is the difference between this list
http://servername/sites/sitename/_layouts/1033/siteusrs.aspx and this list
http://servername/_layouts/1033/siteusrs.aspx

3. When I delete a user from the portal using the manage users page, do I also
have to go into this list above and delete the user too?

4. When we update a field in Active Directory (i.e., display name) and run a
profile update, the display name in SharePoint does not get updated. Does
anybody know why or how we can update this without having to go into edit user
information for each site?

It seems that the process for removing and editing users is not seamless.

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2 Answers Found

 
Answer #1    Answered By: David Scott     Answered On: Aug 30

1. I'm in a particular site  (WSS). I click  on View site collection  user
information and see a list  of users. This list displays  a lot  more users  then
the manage  users list. Each list is different for each site (WSS). Why are there
so many users in this list compared to the manage users list?

[Reply] The site collection list contains all the users who have ever belonged
in all the sites contained in the site collection. The manage users list is
only the current users in the current site.

2. What is the difference  between this list
http://servername/sites/sitename/_layouts/1033/siteusrs.aspx and this list
http://servername/_layouts/1033/siteusrs.aspx

[Reply] The first is the site collection for the self-service WSS sites (created
from the Sites area), the second the site collection for the SPS portal. The
portal is actually WSS under the covers, and is setup to be in a different site
collection from the WSS sites you create.

3. When I delete  a user  from the portal  using the manage users page, do I also
have to go into this list above and delete the user too?

[Reply] No, except in the rare case where you have certain major changes in AD
(e.g. username change) where the workaround to get the info to display  correctly
requires the user to be deleted from the site collection list.

4. When we update  a field  in Active Directory (i.e., display name) and run  a
profile update, the display name in SharePoint does not get updated. Does
anybody know why or how we can update this without having to go into edit  user
information for each site?

[Reply] That's one of the "major change" cases referenced in #3. You choices
are to remove/readd from the site collection list, or edit the info manually.

It seems that the process  for removing  and editing  users is not seamless.

 
Answer #2    Answered By: Lakeshia Gould     Answered On: Aug 30

The actual details that are held in the "Site collection  Users Table"
(which is the physical table called UserInfo) are populated when a user
is explicitly added to a site  within the collection OR when they first
access a site via membership of an NT Group that has been given access.
In the former case the email address and display  name will come from the
AD (if you have one). In the latter case the email address is NOT
populated and the only way to fix is to edit  manually...

This is actually detailed in our SharePoint book...

 
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