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  Asked By: Benjamin    Date: Nov 24    Category: Sharepoint    Views: 774

Users of My Site are telling me that their Private documents are
displayed publicly... Is there a fix for this? Have I missed
something in the settings?

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6 Answers Found

 
Answer #1    Answered By: Jocelyn Shelton     Answered On: Nov 24

Can you give a more specific example? I've never seen this happen but if
it is a problem I'd like to recreate it.

 
Answer #2    Answered By: Joey Soto     Answered On: Nov 24

Are you talking about the Recent Documents web part that appears on the
public default.aspx? If so, you can remove this web part from this
page.

 
Answer #3    Answered By: Gerard Randall     Answered On: Nov 24

The Recent documents  Web Part should never have
been placed on the public.aspx page by the SharePoint Portal Server
team. It doesn't make any sense there. It would be much better if the
private side of My site  sported that Web Part.

Since I'm a farm administrator on all the SharePoint Portal Server
Portals that I am a member of I can't prove or disprove what it says at
the bottom of the public.aspx page:

"Information on this page is from your personal site, search results,
and the directory service. As the owner of the site, you have the
ability to see this information, as well as your private  documents
and lists. Others can view only the information for which they have
been granted permission."

Does that mean, if the person viewing my public My Site does not have
access to one of the documents in the "Recent Documents" Web Part, they
won't see it listed there? Or is the ability for people without
sufficient authority to view these documents via the Recent Documents
Web Part a known bug? In other words, is the problem that people can see
the name of the documents I've recently accessed listed in the Web Part
but they can't access the contents or can they see them and access them,
or do they not see them at all like the comment at the bottom of the
page would suggest.

In any case, I think your suggestion to remove the Web Part is stellar.

 
Answer #4    Answered By: Audra Mccormick     Answered On: Nov 24

I´ve checked it out and they can see and access only the items for
which they have sufficient authority.

 
Answer #5    Answered By: Christina Lewis     Answered On: Nov 24

After some quick research, it looks like "Recent Documents" isn't a Web Part at
all. In fact, there are no Web Part on the public side of the My Site. They are
all SPSWC controls! I hate these. :(

"Recent Documents" actually returns a search result. The same set of documents
can be searched for in a standard SharePoint Portal Server Advanced search.

However, to remove this odd component from your public My Sites, you will need
to edit the direct mode page in the SPSMSITE site  Definition located in the 60
Hive:
C:\Program Files\Common Files\Microsoft Shared\web server
extensions\60\TEMPLATE\1033\SPSMSITE\public.aspx

Do not edit this via the site or you will unghost everyone's page. Instead, go
to the file system and edit the public.aspx page using your editor of choice
(VS.NET, FrontPage, notepad, vi, etc.). Simply remove the following row:

<tr><td><SPSWC:ProfileDocuments FrameType="TitleBarOnly" id="ProfileDocuments"
runat="server" /><div class="ms-PartSpacingVertical"></div></td></tr>

Save the page and run iisreset.

 
Answer #6    Answered By: Meaghan Webster     Answered On: Nov 24

From my "My Page", I select Site Actions, Site Settings and then Top Link bar
under the "Look and Feel" column. I've entered a few link but nothing show up
on my Navigation Tabs. Has anyone else experienced this issue or is this
limited to my environment?

 
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