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  Asked By: Roxanne    Date: May 08    Category: Sharepoint    Views: 764

My question is setting up SharePoint Portal.

I am curious if the best way to setup divisions/departments on a
is to add them under topics > divisions (although I changed the name
departments) > Add Subareas

I am wondering if this is the best practice.



2 Answers Found

Answer #1    Answered By: Tanner Moss     Answered On: May 08

A best practice  is to consult your end users. Ask your users what they think the
most logical way is to structure their data that they need access to. From what
they need to get to the fastest, you should be able to start to map out the
taxonomy, making important info easy to get to and placing less important
information in deeper levels if necessary.

Another way to look at it is that topics  are not very flexible, but areas are.
Areas can be moved around easily. Topics can be used for structuring data while
the areas are used to house the actual data.

There is a MSFT article that reviews planning a portal  and has a section on
topics and areas:

Answer #2    Answered By: Bobby Boyd     Answered On: May 08

I am using the Helpdesk template on SharepointPortal server
and can not find an answer to this problem.

In SharePoint Designer, I can open up the site but it will not allow
me to edit the fields on this form, individually. I want to beable
to make a field(s) "read only."

When I open up the "editform.aspx" it only shows three fields:
column Name
1 , 2 and 3. (It appears to be pointing to some "master document" of

Is there any way to edit or see all of these fields individually? Or
even SHOW each individual field in SharePoint Designer?

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