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Can we make shared docs visible only to users who have permission

  Asked By: Darren    Date: Feb 23    Category: Sharepoint    Views: 3245

We are running WSS 3.0.

We have created client sites which are sub-sites of our main site.
They have their own Home tab and do not see the main site Home tab.
They login like this:

We want to have shared documents that are available to various clients and/or to
our consultants and IT staff. Not all documents will be accessible to all

We want a Shared Documents section on all Home tabs, including the main site
Home tab, that will show only the documents that the logged-in user is allowed
to view.

So if a client logs into their "personal site", they will click on a link that
shows only the documents that they can view.

We don't want a user to click on a document and see a message that he is not
allowed to view the document.

There will be documents for clients and other documents for the administrators
or IT staff only. There may be documents that some clients should see and not
other clients.

The administrators of the site will be able to see all documents.

We would like to upload all the documents to a single location.

Can we do this in WSS 3.0?

If so, how is the best way to do this?

If not, what is the best alternative?



5 Answers Found

Answer #1    Answered By: Harvey Blankenship     Answered On: Feb 23

There is no real capability in WSS to do the kind of Shared Document library
that you are envisioning. Library are always in the context of a specific
site. The best way to accomplish what you want to do would be to write a
custom web part that would aggregate library contents, with security
trimming, from each site  in the site collection and display it in the web
part on a given site.

Answer #2    Answered By: Xiomara Blanchard     Answered On: Feb 23

I am new to SharePoint/WSS.

Can you give me more details on how to do this or where to look to find out how
to do it?

Would we be able to upload docs  to one place on the main  site?

Each client  has their own sub-site of the main site.
Would each sub-site have a webpart that would show  only the docs that they can

Answer #3    Answered By: Rosemarie Cervantes     Answered On: Feb 23

Sharepoint security trimming does just that automatically. If a user  does
not have rights to read something they will not  see it.
Gives a full breakdown of how it works.

Answer #4    Answered By: Manan Kadu     Answered On: Feb 23

Part 1. Introduction says that the information
Applies to: Microsoft Office SharePoint Server 2007, Windows SharePoint Services

However, Figure 1 shows a page that says Welcome to Microsoft Office SharePoint
Server 2007 and all the instructions are geared toward Microsoft Office
SharePoint Server 2007.

The first two steps of the instructions are:
1. Open your browser and navigate to the Central Administration Web site.
2. click  the Application Management tab, and then click Create or extend Web
--- end excerpt from instructions ---

We are running  WSS 3.0, which does not  have a Central Admin Web site, or an
Application Management tab.

The instructions also mention Granting Permissions to Create My Sites.

WSS 3.0 does not have My Sites.

There are no alternate instructions for wss  3.0.

Are you sure this can be done in WSS 3.0?

If so, there should be separate instructions for WSS 3.0.

Answer #5    Answered By: Tonia Franco     Answered On: Feb 23

Was 3.0 doesn't have MySites, but it does have a Central Admin website with an
Application Management Tab.