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Can you set documents to expire automatically?

  Asked By: Krista    Date: May 22    Category: Sharepoint    Views: 10833

I just got this question from one of our users:

Do you know if it's possible to configure a document in a document
library to expire/delete after a certain amount of time or date?



6 Answers Found

Answer #1    Answered By: Alisha Holmes     Answered On: May 22

Don’t think you can do that OOTB automatically, but I’m sure you can do it using either a simple workflow (created with SPD or VS2005) or a event receiver… I’d probably elect to use an event receiver.

Answer #2    Answered By: Laura Walker     Answered On: May 22

Yes, you can expire/delete the document automatically  using document  library event handler.

Answer #3    Answered By: Nina Banks     Answered On: May 22

You could also employ the Records Management module in MOSS for document  retention, destruction and archival.

Answer #4    Answered By: Sharonda Mcfarland     Answered On: May 22

If you are using SPS2003 then you would have to use event handlers. If you are using MOSS2007 then yes you can do this my creating Information Policies and applying them to the document  library. In this case you would probably move your documents  from a Document Library to the new records center and use the built functionality for this. Obviously this could be achieved by also creating a workflow as Andrew stated earlier. I am a great believer in using the OOTGB functionality if it exists. In the case of MOSS2007 it does.

Answer #5    Answered By: Kalyan Pujari     Answered On: May 22

If you have MOSS installed you will have an expiration policy. If you
only have WSS v3, you'll need an event receiver. If you are running SPS
2003 or WSS v2 you'll need an event handler.

Answer #6    Answered By: Christop Mcfadden     Answered On: May 22

To set  start and expiration dates, the list or document  library has to
have a date  column exposed.

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