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Searching Sites vs. Areas

  Asked By: Gurupreet    Date: Mar 26    Category: Sharepoint    Views: 711

I'm just dipping my feet into SPS 2003 and parts of it confuse me.
(okay, really big parts of it). Current thing I don't understand is
how to make it crawl the main portal or how to get searches on
individual sites. Maybe I don't understand MS's concepts of Sites vs.
the Portal.

I'm playing with a test installation on a single server. I've created
several document libraries on the main portal site but I can't seem
to index them. So I created a new Site called Marketing to manage our
marketing documents. I can upload documents there fine, add
discussions, even crawl the MS Word documents. When I go to the main
Portal, I can do a search that finds doucments in the Marketing Site
but I can't for the life of me figure out how to put a search box
into the Marketing Site! If one of the Marketing team goes to their
very own Marketing portal, shouldn't they be able to run a search
from there?

Thanks for any ideas. I'm finding this fairly confusing and if there
are any suggestion for good basic sources, I'd appreciate them. I'm
finding both the SPS documentation and my Que book on SPS previous
very unenlightening so far.



4 Answers Found

Answer #1    Answered By: Thomas Davis     Answered On: Mar 26

When you create a site, you have an option of whether to have this site
searcheable or not. If you check this box, then all searches at the
portal level will include the contents in the site. But when you are in
the site, you cannot search contents in the portal.

I don't understand what you mean by "I can't for the life of me figure
out how to put a search box into the Marketing Site". There is a search
box for every site, but you can only search for contents within that

Answer #2    Answered By: Dominic Davis     Answered On: Mar 26

Thanks for the info. I solved one of my problems since originally
posting. The account I created for the Sharepoint Server didn't have
permission to search the documents on the main portal but I created
the new Site with my own credentials and that was why I could search
my new site but not the information I put into the primary portal.
(Okay, I do sometimes have my Homer Simpson moments.)

This is mostly academic now since I really want only one site rather
than several but I'm still confused about the search. Is it template
specific? The new site I created used the documents template but it
doesn't have a search box like my main portal and doesn't have an
option to put it in as I think I saw in other design pages.

Answer #3    Answered By: Indu Raj     Answered On: Mar 26

Please read my previous reply - the difference is a "site" is a WSS site and
uses the WSS search which uses different technology and has different pre-reqs.
If you are not runing on SLQ with Full Text indexing enabled the search box will
not appear.

Answer #4    Answered By: Khushi Srivastava     Answered On: Mar 26

Crawling the portal should be as simple as running a full index on the OOTB
"Portal" context. As for getting a search box in your site - what DB are you
using? The search box inside sites  uses SQL Full Text searches (WSS's search
technology) instead of the portal search, so for this to appear you need to be
running SQL instead of MSDE and have full text indexing enabled.

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