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Save Grayed Out in Word

  Asked By: Wendy    Date: Sep 12    Category: Sharepoint    Views: 8661

OK, I am in testing mode on my site template. The template has a top level
WSS site for academic publications administration and then sub sites for
teams to collaborate on creating academic publications.

The files they work on for creating publications are generally word files
and I maintained the concept of the "Shared Documents" library in the
template for the "Publication Workspace." In fact, as of right now, my
"Publication Workspace" template is a straight knock off of the STS/DWS
document workspace template.

Anyhow, that is the background. As I test the Pulication Workspaces
maintaining documents, I am finding some odd things.

If I open up a Word file from the AllItems.aspx or even the Explorer View of
the Shared Documants library, I seem to have a save option. If I just go to
a link of the file, I do not.

Even in the situation where I seem to have a save option on the file menu,
it still seems to be doing a "save as" asking me if I want to overwrite the
file (of and by the way, I have versions set ON).

There is a little right side pane in word (2003) that has some 'Shared
Workspace" features. This thing seems like it might be useful as it allows
direct access to versions (albeit a bit clumisly).

So anyhow, my main question is: Why does the "File/Save" menu option get
grayed out when I open a file that is a link. Other times, even though it
says "read-only" on the Title bar of word, it allows me to save.

Again, I imagine that my travails are not new here, so maybe there is a good
page on microsoft to describe the integration of WSS and Office etc etc. Im
going to get the Wev Folders thing going too to see if that is the issue. I
recall that different alternatives in Word are available when you have
access to the file via a Web Folder as opposed to simply WSS.



2 Answers Found

Answer #1    Answered By: Peter Peterson     Answered On: Sep 12

Try checking out the document before opening it with the link.
It sounds like you are opening a read-only copy.
Read Only will allow you to save  (as) somewhere else even if the somewhere else
is the same place and you want to overwrite  the original. That is just a Word
thing, not SharePoint.

When you are opening the document and get the save option, you have an implicit
checkout (lock) placed on the document in the database.

When in the Workspace pane  of Word, you are actually on the server. When in the
document, you are local.

Answer #2    Answered By: Kalyan Pujari     Answered On: Sep 12

If you click on the link  of the document directly, you are opening it in read-only. You need to use the context menu  and select edit in Microsoft word, then it is opened in edit mode.

For the task pane, check out my blog, under articles for instructions how to work  on the same document at the same time.

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