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Replicate Action Items in Workspace

  Asked By: Tami    Date: Apr 05    Category: Sharepoint    Views: 2103

I have a technical question that I need
help in answering. I would like to replicate the Action Items in a
Workspace to the parent site. In other words I would like the Action
Items located in a workspace to display on the site at the root level
but still mirror the Action Items no matter which site I am currently
viewing. I would like to make changes in either location and replicate
those changes back and forth.



13 Answers Found

Answer #1    Answered By: Bhupendra Borkar     Answered On: Apr 05

You have a couple options:

1) Don't replicate, but instead keep the list in only one location
and use something like a Content Query or Data View web part to display
the list contents in the various sites

2) Create an event handler or workflow to replicate  the items  to
the various copies of the lists. If you go this route, be careful you
don't end up in a circular loop where the event handler from the
replication target fires and tries add another copy everywhere again,
and so on.

Answer #2    Answered By: Shobhana R.     Answered On: Apr 05

I will try that and get back  with you on that solution.

Answer #3    Answered By: Winston Ayers     Answered On: Apr 05

I used the Site Aggregator Web Part to bring the Action items  Project
Tasks list in the Meeting Workspace to another page. I had problems
with the Data View web part only making connections to other lists on a
separate page. I could only make connections to web parts on the same
page using the Data View Web Part. The Content Query Web Part caused
problems grouping and sorting items and not returning any data. If I
didn't chose None for grouping and sorting I could return the tasks but
not assigned to or any other column to sort on.

Answer #4    Answered By: Moshe Harding     Answered On: Apr 05

For the Data View WP you need to use a data source to access the list,
not a web part connection. I'm not following your description of what
is happening with the Content Query WP.

Answer #5    Answered By: Carly Meyer     Answered On: Apr 05

Does that Data View WP then get added through SharePoint
Designer? Because when you say the I need to use data source to access
the list, I believe you are referring to the functions inside of SD

Answer #6    Answered By: Dewayne Clay     Answered On: Apr 05

DataView (or DataForm) web parts are always added to a page using SharePoint

Answer #7    Answered By: Angelina Newman     Answered On: Apr 05

It seems just as I think I am gaining in
depth understanding I fall back  to reality.

I have it figured out how to create the DataFormWebPart and pointed it
to the list source on another page. Everything seems to work fine until
I filter the list under Current Data Source which is Action Items by
status not equal to completed (I don't need to view Action Items equal
to completed. Once I attempt to do that I get the error, "The server
returned a non-specific error when trying to get data from the data
source. Check the format and content of your query and try again. If the
problem persists, contact the server administrator." The Action Items
list resides in a Team Meeting Workspace, whereas, the DataFormWebPart
exists in the root  of the portal.

Answer #8    Answered By: Shannon Fleming     Answered On: Apr 05

My best guess is you are using the display  name for the column rather
than the internal name. When you create the filter, use the column name
is displayed in the Data Source.

Answer #9    Answered By: Aditi Msc     Answered On: Apr 05

I just looked at the log and found this:

10/14/2008 19:08:34.81 w3wp.exe (0x34B4) 0x3550
Windows SharePoint Services General
8e2r Medium Possible mismatch between the
reported error with code = 0x81070504 and message: "There is no Web
named "/team/weeklymeetings/Lists/Action Items/active.aspx"." and the
returned error with code 0x80070002

Could it be possibly that Action Items instead of Action%20Items is what
it is supposed to be?

Answer #10    Answered By: Abinav Basu     Answered On: Apr 05

I figured it out. I didn't have the column Status displayed in the
DataFormWebPart. Once I edited the columns and displayed Status, I was
able to Filter it to not completed. Now the Assigned to is displaying
like this and I don't know why:

HREF="/team/weeklymeetings/_layouts/userdisp.aspx?ID=2">Harold W.
Gravatt</A><img border="0" height="1" width="3"
src="/_layouts/images/blank.gif"/><a href='javascript:'
onclick='IMNImageOnClick();return false;' class='ms-imnlink'><img
name='imnmark' title='' border='0' height='12' width='12'
src='/_layouts/images/blank.gif' alt='No presence information'

Answer #11    Answered By: Teresa Simpson     Answered On: Apr 05

All I see under "it should look like this" is a big empty space.

Answer #12    Answered By: Robby Barr     Answered On: Apr 05

The problem was that the column was formatted as text instead of rich
text. When I attempted to capture the information and place the capture
into the body of the email, it was stripped when I sent it.

Answer #13    Answered By: Patrick Davis     Answered On: Apr 05

Well I should start doing some work on my end before emailing. I had to
format the column to rich text from text.

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