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Records Center revisions

  Asked By: Melissa    Date: Aug 29    Category: Sharepoint    Views: 806

How are people handling revisions to documents that have already been
submitted to the Records Center?

We're planning on setting up security so that virtually no one has
delete permissions to the records center. Submissions will go through an
approval workflow to limit erroneous documents being posted there.
However, it will still happen that an unfortunate misspelling or other
content error will make it into the Records Center and the document will
then have to be fixed.

One solution that we anticipate might work is to publish a revised
version of the document to the Records Center and include within it a
link to the original, incorrect version. Both versions would remain in
the Records Center according to their individual retention schedules. I
don't see a way to refer readers of the incorrect version to the
corrected version, though. Hopefully searches will turn up both
versions, and file naming conventions should ensure that the versions
appear side-by-side if the document library is accessed directly.

Any thoughts or ideas on this topic would be greatly appreciated.

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1 Answer Found

 
Answer #1    Answered By: Selena Glenn     Answered On: Aug 29

I'm not a lawyer, but its my understanding that from a legal requirement
you aren't supposed to change the copy of a document  submitted to a
records Center. You should keep copies of each revision of the document
if it changes over time.

 
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