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Read-only users need to run a workflow

  Asked By: Joseph    Date: Jan 22    Category: Sharepoint    Views: 7051

We are trying to build a custom favorites list in SharePoint so that we can
display a web part and filter it for the current user.

I'm envisioning a workflow that would be manually started, adding a favorite
link to this custom list.

Problem: the document library contains our corporate reports (SSRS) and must be
locked down. How can we allow users to only run workflows within this library
but otherwise be read-only users?



6 Answers Found

Answer #1    Answered By: Sumitra 2004     Answered On: Jan 22

What do your users  need to do?

I would say you need a custom  permission level. Copy Contribute level and take
off delete functions, at a minimum. The workflow  will need rights to modify if
they are to have any use for workflows...

Answer #2    Answered By: Bhairavi Damle     Answered On: Jan 22

Modify is exactly what we can't allow them to do, and yet we
need them to be able to start a workflow.

I wonder if a VS-designed workflow  could impersonate an account with higher

Answer #3    Answered By: Leeann Hull     Answered On: Jan 22

You could maybe have a separate list  that they have contribute access to that
they could approve etc... Then once that is updated it would trigger a workflow
that would update data on the read only list.

Answer #4    Answered By: Vaasu Radhakrishna     Answered On: Jan 22

We have done exactly that in a couple of scenarios. It's worth checking

That is also a great idea. An approval workflow  would then be run  from the
permission set of an approver who should have the correct permissions....

Answer #5    Answered By: Brinda Bca     Answered On: Jan 22

Something that I have found works.

Workflow A starts on change.
It starts workflow  B.

Workflow B
Starts with a 1 minute pause
Then it does the changes that need advanced permissions.

Something with the combination of being a called workflow and the pause has the
workflow running under the system account, not the permissions of the person who
made the change.

Answer #6    Answered By: Sheryl Velez     Answered On: Jan 22

Did you try some of the 3rd party "permission by column" web  parts? It sounds
as if this is EXACTLY what you want.

Another idea - we simulate the behavior you describe by using custom  edit
forms, i.e., obscure the fields you want left alone while in fact, they have
contribute permissons.

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