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Publishing question

  Asked By: Donavan    Date: Jan 22    Category: Sharepoint    Views: 480

I have a group of folks who are using their own web application and
building out sites. On the main home page for the web app, the ability
to edit a page without anyone else seeing it seems to be working. Once
they check the page in and publish it, others see the changes as
expected. While it is checked out, others don't see the edits, also as

On other pages in the site, however, staff with read only permissions
can see all the edits as they are happening, even while the page is
checked out and not published. We tested this by removing all rights
to a publishing site except for the owner. At that point, no one else
could even open the URL. Once I gave them read only (View) permissions,
they could all see all the edits in progress - before the page was
checked in.

Is this the way it is supposed to function on a publishing site? If
not, what are we missing? We need other staff to have "Contribute"
rights to the site but even with only "View" they are seeing more than
we thought they could.



4 Answers Found

Answer #1    Answered By: Roxanna Hendricks     Answered On: Jan 22

Are the other pages  in the site  also stored in the pages document library or are
they stored elsewhere? Only pages stored in the pages document library will
exhibit the behavior you are describing.

Answer #2    Answered By: Stacia Guy     Answered On: Jan 22

I just looked and now realize that they are talking about team sites
under the main  portal so those are not in the pages  document library. I
just didn't realize that this checkout/publishing thing was limited to
the pages library.

Can team sites  be placed in the pages document library so they have the
same hidden editing that pages do?

Answer #3    Answered By: Kacy Bright     Answered On: Jan 22

Any library can be figured like the Pages library of a publishing  site. If
you go into the settings of the library you wish to modify and take a look
at the versioning settings you'll see a number of options. What you want to
do is set the Versioning properties to create both Major and Minor versions.
Then on the visibility options set it so that only people who can edit
documents can see draft (minor) versions. I don't have a system open  at the
moment so I can't give you the exact wording, but this should point  you in
the proper direction. Then, if you want to put another layer of approval you
can always check  the Require content approval button at the top of the list
so that published  versions need to be approved before they become visible as

Answer #4    Answered By: Ivette Burris     Answered On: Jan 22

If they are in the same site  collection as the other sites  using publishing  then
the Publishing Infrastructure feature is already turned on at the site
collection level. To make publishing available at the site level then all you
really need to do is turn on the Web feature called Publishing in each Team site
where you want to use that capability.

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