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Publish a link in a document library?

  Asked By: Vernon    Date: Sep 15    Category: Sharepoint    Views: 11259

Many of our users have asked if there is any possible way to publish
a pointer / link within a document library. We've tried several
different methods, but haven't been very successful. We've tried:
- publishing an Internet Shortcut .url file into the library
- creating an html file with a redirect to the URL we want to point
to
- creating a Word doc with a hyperlink users have to click on after
launching the doc (ugh. extra overhead and clicks)

I've shown people how to put views of a links list alongside their
doc library, but they really would like a consolidated list that
contains both links and files.

Has anyone found a way to do this?

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2 Answers Found

 
Answer #1    Answered By: Ross Watkins     Answered On: Sep 15

If you want both links  and documents in the same list, you could add
a meta data field that contains a link  to the document  library.
That way you could create a view that displays the link field and
essentially have it in the same list  as documents. The caveat is
that you will need to upload a file  of some sort in order to get the
record into the document library.

An interesting use case. Links should be in a links list, documents
in a document library.

I don't think there is any way to create an entity in a document
library that doesn't have a file of some sort attached to it.
That's the nature of a document library. It sounds like the users
are asking for something that doesn't fit with the SharePoint model
out of the box.

I suppose you might be able to create a list definition that would
accomodate the requirements.

 
Answer #2    Answered By: Jeremiah Wallace     Answered On: Sep 15

As one possible approach for including links  in document  libraries,
we tested unblocking the .url file  extension on a test server so we
could try uploading Internet shortcut  files (Favorites) to a doc
library.

What we found  through testing was that when you upload files  one at
a time using the Upload Document option, it seems to interpret the
URL string as a path and uploads the actual web page file to the
library. So, if I publish  a shortcut file that points to
http://office.microsoft.com/en-us/default.aspx, it actually grabs
the default.aspx file and publishes that as a document in the
library. (At least that appears to be what is happening.)

If I upload files using the Upload Document / Upload Multiple Files
option, then it loads the .url files correctly into the library
without any interpretation and the links work well.

I'm sure this inconsistency may be a contributing factor to why
Microsoft blocked the file type by default. But, are there any
other concerns or potential issues we should be aware of when
considering whether or not to unblock it?

 
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