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Moving content between sites in WSS

  Asked By: Ty    Date: Feb 01    Category: WSS    Views: 1308

Our organization is still learning how to be effective with WSS. As
a result there have been situations where we've created sites which
ultimately need to be split into multiple sub-sites or combined into
other sites.

As a result I've been struggling to determine how to move individual
content areas from one site to another.

For documents, it seems straight forward - copy the documents over,
you loose the revision history but that's life.

For lists, also using the export or datasheet view the data can be
copied via excel.

In both of these situations it's extra work to recreate the list/doc
library area with all of it's attributes and views. So if there is
an easier way I'd love to hear it.

However one area that has stumped me is how to move discussions. I
don't see an obvious export/import function and manipulating files
at the file structure level (non-admin) or via Frontpage 2000
(upgrading to 2003 soon) doesn't seem to do the trick.

(BTW: No idea on how to move surveys but we really haven't made
much use of them yet anyway)

So any hints that anyone has on how to move discussions would be
greatly appreciated.

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5 Answers Found

 
Answer #1    Answered By: Ricky Kennedy     Answered On: Feb 01

Have you tried using a Site/List template (STP file)? As long as the entire
content is less than 10MB, this would be superior to any of the methods
listed. All data  types, lookup lists, data, etc. are maintained. However, I
don't think that this method keeps the version history  of documents  either.

01. Choose "Modify Columns and Settings" from any Windows SharePoint
Services List or Library that you'd like to move
02. Choose "Save [List Type] as template" to create a temporary entry in the
Site Collection's List Template Gallery
03. Give the template a name, title, and description (be sure to include
content and be aware that item level  security is not maintained in a
template)
04. Go to the List Template Gallery in the Top-Level site  Admin
([site]/_catalogs/lt)
05. Click on the newly created  entry and save the STP file  to your hard
drive
06. Delete the temporary entry from the List Template Gallery
07. Go to the List Template Gallery in the Top-Level Site Admin of the Site
Collection you want to use the List
08. Choose "Upload Template" and browse to the STP file
09. Go to the target Site for your List
10. Create a new List based upon the template
11. Delete the temporary entry from the List Template Gallery
12. Delete the STP file

A similar procedure can be used for Site Templates using the Site Template
Gallery

 
Answer #2    Answered By: Robin Sparks     Answered On: Feb 01

For Lists

On Source Site, save the list as template (with include contents option).
This will result  in a file  that you can import into destination site.

Once imported, create a new list based upon that template that you have just
imported.

The new list will have all the structure  (pages, views, etc) and the
contents (list items).

At this point template has served it purpose and you can delete it on the
destination (and you should).


PS 1: I don't remember how it handles the list and item level
security/permission settings. if you test this approach then refresh me what
you found on its permission handling.

PS 2: This approach will not work  if you are working in SPS area  with
different template then what you have in source area.

 
Answer #3    Answered By: Dusty Houston     Answered On: Feb 01

Yes---

I have used this method and is simple and effective-- The only downside
is that all 'author and create/modify dates' are replaced with yourname
and current dts.

Is it true that the max size is 10MB??-- this could be an issue.

 
Answer #4    Answered By: Felix Hardy     Answered On: Feb 01

The limit is real.

The 'author and create/modify dates' will actually be those of the site
creator.

 
Answer #5    Answered By: Jaime Sims     Answered On: Feb 01

One follow-up question... is there a way to merge content?

Basically we have a situation where we had two sub-sites  for
portions of a project with a discussion board for each. We want to
combine the two sub-sites into a single site  and as a result  it
would be nice to merge content. Any ideas? (for lists  and docs
I've just done the cut'n'paste)

We have a similar issue with splitting sites  into multiple  sub-sites
but that is easier  since I can just have duplicate content  and then
delete the data  I don't want.

 
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