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Move previous version of document to external file server

  Asked By: Jered    Date: Dec 19    Category: Sharepoint    Views: 1736

I have a department that wishes to have the previous version of a
document moved to an external file server once a new version of the
document is approved (for space consideration mainly). They also
requested to have it auto converted to PDF - not sure that's possible
unless the native program and full adobe acrobat are installed on the
server. Anyone tried/accomplished this?



3 Answers Found

Answer #1    Answered By: Nathanial Mcclure     Answered On: Dec 19

Don't know about the auto-conversion to PDF. Would need a PDF printer, I think.
However, Veritas' Enterprise Vault backup program  has a neat feature where you
can configure Document Libraries to only keep X number of versions and archive
other versions wherever you choose.

Answer #2    Answered By: Matt Prince     Answered On: Dec 19

Yup (seems like I’ve tried everything at some point). You would need an event sink on the library to respond to the new version  being added, then grab the previous  version (I’m assuming there would be only one), call your PDF converter and copy it over to the file  share.

There are plenty of conversion tools out there for PDF that will convert from one format to another so look around. Some do require the native  programs to be installed  with the converter (like MS Word for .doc files), others don’t.

Answer #3    Answered By: Brooks Bond     Answered On: Dec 19

You’ll need to custom code this – I don’t know of any third party tool that will do this for you.

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