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Move previous version of document to external file server

Asked By: Jered Mccullough Date: Dec 19, 2005 Category: Sharepoint Views: 283

I have a department that wishes to have the previous version of a
document moved to an external file server once a new version of the
document is approved (for space consideration mainly). They also
requested to have it auto converted to PDF - not sure that's possible
unless the native program and full adobe acrobat are installed on the
server. Anyone tried/accomplished this?

Tagged:move previous version of document to external file server

3 Answers Found

Answer #1 Answered By: Nathanial Mcclure Answered On: Dec 19, 2005

Don't know about the auto-conversion to PDF. Would need a PDF printer, I think.
However, Veritas' Enterprise Vault backup program has a neat feature where you
can configure Document Libraries to only keep X number of versions and archive
other versions wherever you choose.

Answer #2 Answered By: Matt Prince Answered On: Dec 19, 2005

Yup (seems like I’ve tried everything at some point). You would need an event sink on the library to respond to the new version being added, then grab the previous version (I’m assuming there would be only one), call your PDF converter and copy it over to the file share.

There are plenty of conversion tools out there for PDF that will convert from one format to another so look around. Some do require the native programs to be installed with the converter (like MS Word for .doc files), others don’t.

Answer #3 Answered By: Brooks Bond Answered On: Dec 19, 2005

You’ll need to custom code this – I don’t know of any third party tool that will do this for you.

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