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Meeting Sites, Outlook and Events Lists

  Asked By: Quinton    Date: Aug 15    Category: Sharepoint    Views: 1006

We would like to promote using Outlook as main meeting site management tool as changes are synchronised and integration is excellent.

However we would also like to publish those same meetings in an events list and then link these to an existing meeting workspace.

I have just tested that

1) Create meeting in outlook linking to existing meeting site to create new instance

2) Add Event to list and link to same existing meeting site, inputting same date and time

A new instance is made

It looks like we have to do one or the other but cannot do both….can anyone shed any light on this

Now to the laborious task of deleting that meeting site instance

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1 Answer Found

 
Answer #1    Answered By: Saul Cobb     Answered On: Aug 15

Peter, we share your frustration with this and would like to do the
same thing. I've got no insight to offer regarding that, but your
comment about the "laborious task  of deleting meeting  site
instances" might be eased if you have the URLs of each of those in a
list. You probably already know this and it's not much, but it does
speed things along.

If you have the URLs of the sites  somewhere in a list, create  a
calculated column with the formula
="http://portalname.company.com"&URL&"/_layouts/1033/deleteweb.aspx"
and add  it to a view of the list.

As long as you don't have spaces in your URL, your browser should
recognize and activate the hyperlink. Make sure to hold down the
<SHIFT> key when you click so it launches in a different browser and
you don't have to navigate back. This link  will bring you to the
delete site  confirmation screen.

 
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