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Mapping existing folders to SPS 2003 document workspaces

  Asked By: Bhavika    Date: Oct 03    Category: Sharepoint    Views: 1437

I may be asking this question wrong or may not know what I'm talking
about, but here goes...

I have a large number of reports that are being generated (as PDF
files) and saved to a complex folder hierarchy on a file share. I
would like to give the appropriate users access to existing and any
new reports that are generated. What would be the best solution for
mapping these reports to SPS 2003 document workspaces so that only
authorized users can see their reports?



2 Answers Found

Answer #1    Answered By: Jagjit Phutane     Answered On: Oct 03

"mapping" the files will require you to setup folder permissions on the file
share AND permissions in SPS to control the links you are creating for the map.
There are 2 obvious alternatives:

1) Store the files themselves in SPS (using a WSS site with a document
library/folder hierarchy would be most appropriate probably)
2) Don't "map" the files but instead use SPS search to index the reports which
will pick up the file share permissions

Answer #2    Answered By: Janak Jadeja     Answered On: Oct 03

This may be a repeat, but I did not see my post appear the last time.
Sorry if it is.

Can I create a document  library with restricted permissions? Ideally,
I want everyone to be able to see a listing of the contents, but only
authorized users should be able to open or download the documents. If
this is not possible, it would be OK if unauthorized users can't get
in at all to see the contents. I did not see any way to block out a
user completely - it seems everyone has a minimum of reader rights to
everything if they exist on the site, and even if you created a
custom group, I don't know how a given user can have one set of
rights in one library and another in a different library, since the
group permissions don't change.

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