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How to make a manual available to all members of personal sites

  Asked By: Jordan    Date: Mar 03    Category: Sharepoint    Views: 2065

I am relatively new to SharePoint.

We would like to make a user manual available to all members of personal sites
that we add to our main SharePoint site. The members would have read only or
edit permission for the document.

I have been considering various options.

We cannot put it in the shared document section of each site because the Shared
Document URL cannot be changed.

I created a new site for the manual with the idea of giving each site access to
it. The manual would be in the Shared Documents section of the Manual site/tab.
I then created a group called Manual, and added the names of two other personal
sites as users. SharePoint gave this error message:
SharePoint Groups cannot contain other SharePoint Groups.

I then logged into one of the personal sites and added the Manual site to the
top link bar of the site. When I clicked on the Manual tab, SharePoint showed
this error message:
Access Denied

How is the best way to accomplish this?

We want each personal site to have two tabs, Home and Manual. When they click on
the Manual tab, the Home tab for their site should not disappear.

If there is a better way, please tell me how.



10 Answers Found

Answer #1    Answered By: Debbie Snow     Answered On: Mar 03

Take a look at the following article on Personalization Sites. A
personalization site  is a site in a separate site collection that is
displayed as a tab  in everyone's mysite. For example, in a lot of companies
the HR department has a subsite in their site collection that is built as a
personalization site. Lists and libraries in that site can then be used to
provide access  to things like employee handbooks, corporate directories,
etc. That site is maintained by HR in their site collection, but shows up
in each user's mysite.

Answer #2    Answered By: Adalberto Merrill     Answered On: Mar 03

You ever think about doing this stuff for a living?

Answer #3    Answered By: Lynsey Carver     Answered On: Mar 03

You can make  a living doing this stuff??????????

Answer #4    Answered By: Richard Allen     Answered On: Mar 03

I forgot to mention that we are using WSS 3.0, not MOSS.

I checked the link  you provided and read  the instructions.
The template selection of the New SharePoint site  in WSS 3.0 does not have an
Enterprise tab.

There is an Applications Templates tab  and Custom tab.
Neither of those tabs  has Personalization Site on the list.

Is there a way to do this in WSS 3.0?

Answer #5    Answered By: Ian Davis     Answered On: Mar 03

Sorry, when you mentioned personal  sites I automatically assumed you were
referring to MySites, which of course are a MOSS only feature also.

If you are using WSS you've only got about two choices.

1) Create a centralized site, place the documents  that you want
distributed in a library there, and add  a manual  navigation tab  in each
personal site  that points to that library. You should be able to save a
sample personal site with this tab as a Site Template and use it to create
other personal sites  with the manual tab already present. The downside to
this is that once they navigate to the library the back button is the only
real way to get back because the navigation will change to the central site
holding the library.

2) Add a Content Query Web part to each personal site that points to
the document  library holding the documents. This would avoid the problem of
changing navigation, but is more difficult to do especially if you are not
in a single site collection.

Neither of those are really good answers. But frankly, that's why people
pay to get MOSS instead of using just WSS.

Answer #6    Answered By: Joanne Greer     Answered On: Mar 03

Our site  does not show the Content Query Web Part, so I sent a ticket to our
hosting service with this request:
"Would you make  the Content Query Web Part available in the Web Parts Gallery of
our site?"

The hosting service replied:
Thank you for writing in. Unfortunately we can not make any Web parts available
in your sharepoint  site. However the Sharepoint site does allow custom templates
if in case you have one that fits your needs. We apologize for any
--- end hosting service quote ---

Note: Our hosting service does not know a lot about SharePoint.

This is what microsoft says about the Content Query Web Part:
The Content Query Web Part is available only in sites  that are located on a
server running Office SharePoint Server 2007. The server administrator must make
this Web Part available in the Web Parts Gallery of the top-level site in the
site collection. Also, you must have authoring permissions for the top-level
site in order to open and edit page layouts.
--- end quote and source ---

The quote above leads me to believe that the Content Query Web Part cannot be
made available on our WSS 3.0 site.

However, since you said we could use it, I decided to ask our hosting service
[rackspace.com] to make it available.

Can the hosting service make the Content Query Web Part available on our site,
which is running WSS 3.0?

Answer #7    Answered By: Cathy Cameron     Answered On: Mar 03

The Content Query Web Part is only available on MOSS sites  that have
publishing enabled. It is not available to WSS only sites.

Answer #8    Answered By: Kerri Steele     Answered On: Mar 03

The Content Query web part is only
available when you turn on Publishing, which is only available in MOSS.
However, you can do something similar using SharePoint Designer and a Data
Form Web Part.

Answer #9    Answered By: Alisha Itagi     Answered On: Mar 03

I researched SharePoint Designer and Microsoft recommends using Application
Templates when setting up sites. Document Lending Library is one of the
templates, so I used that one. I don't have to use a Data Form Web Part, as far
as I know.

Please correct me if I am wrong about this. I am new to SharePoint.

I am testing the process of adding users  to the Manual group. I added  one of the
groups that has its own personal  site, which is a sub-site of our main  site, and
unfortunately, as you mentioned in a previous post, when the user  clicks on the
Manual tab, the Home tab  of that user's site  disappears and they have to hit the
back arrow to get back to the page that shows their home  tab and the Manual tab.

There is no way for their home tab to stay visible when they click  on the Manual
tab, is that correct?

Answer #10    Answered By: Octavio Dotson     Answered On: Mar 03

Instead of trying to do this with a tab, why not just add  a links webpart to
the home  page with a link  to the manual? You can than Name the webpart
Manual, or whatever else you wish.