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Looking up document library items in a SharePoint workflow

  Asked By: Jordan    Date: Apr 09    Category: Sharepoint    Views: 1780

I using SharePoint Designer to create a workflow. I'm trying to get at
a subfolder in a document library in the "Define Workflow Lookup"
dialog. There are two issues with this:

1) I can't look up items by URL Path. If I look up by Title, I can
output the URL Path, but selecting by path doesn't work. What fields
can/can't I use?

2) I can't get at any subfolders. I can get at the top-level folder,
but the subfolders don't seem to be available. Noticed the same things
is true when looking at the data for a document library in the "Data
Source Library" in Designer.

To clarify, the workflow is on a different list, not on the document

Also, I know how to do this through the object model, the question is
how to do it in SharePoint Designer without deploying code to the server.



2 Answers Found

Answer #1    Answered By: Josie Barron     Answered On: Apr 09

So is it that nobody had tried to do this, or nobody has problems
getting doc lib items  in SP designer  workflow?

Answer #2    Answered By: Tamika Cummings     Answered On: Apr 09

I'm not sure about everybody else, but I suspect the bottom line is that there
are limitations to what can be done with SharePoint Designer Workflows. If you
want to go beyond those limits you will need to use Visual Studio to either
write the workflow  or write a custom action that can be added to SPD.

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