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Linking Document Libraries

  Asked By: Johnpaul    Date: Oct 29    Category: Sharepoint    Views: 1989

Is there a way to link documents between document libraries or link
Libraries, so that when one document is updated in one library it is
updated in the other library?



10 Answers Found

Answer #1    Answered By: Vance Hardin     Answered On: Oct 29

Document Library Event Sink.

Get the toolkit here:

Answer #2    Answered By: Kareem Flynn     Answered On: Oct 29

The link  brought back download unavailable. Should I search for
Document Library Event Sink?

Answer #3    Answered By: Tyron Calderon     Answered On: Oct 29

I have searched and searched for the answer to this one. Unfortunately,
I've been told that it is not possible. There seems to be no real good
way to go about doing it, either. Here's one response:

You can create a document  library on one site, and add a view of that
library to other sites on the same root path. This requires creating an
XSLT Data view of the library  in FrontPage on one target site. Once you
have done that, you can save the web part and import it to other sites
without using FrontPage.

But all this does (I think) is create a view to the entire document
library. Not what I need. Others say just to post all of these docs to
the portal site. That doesn't seem like a good solution either, because
it makes the user navigate around to find these documents.

Hopefully, someone will come up with a better solution, because I have
a hard time believing just a few people are running into this issue.

Answer #4    Answered By: Irvin Foley     Answered On: Oct 29

The URL wrapped, use this instead (it redirects to the same place):

Answer #5    Answered By: Deonte Stein     Answered On: Oct 29

Making redundant copies of documents  uploaded to one document  Library in
other Document Libraries is possible. And keeping them in one-way sync
is not even difficult. I'll try to put together an example Event Sink
and post it to this list.

Answer #6    Answered By: Stephon Valentine     Answered On: Oct 29

What they want to do is have a Master document  library - then when a
document is modified in that library  it propagates to the other
document libraries  where those same documents  reside.
Hope that makes sense.

Answer #7    Answered By: Leif Cardenas     Answered On: Oct 29

Why don't you just publish the link  to the original document  in the second library. That way you will always get the latest version of the document. The .url file extension is prohibited by default but if you turn it on it allows you to publish .url files which are shortcuts. There is one gotcha we have found. You must publish using the multiple document upload interface rather than the 'browse' button even if you are only publishing one document. One other note, if the file gets deleted you will have to go back and delete all of those shortcuts and I don't know of a real efficient way to find them all.

Answer #8    Answered By: Jasper Hatfield     Answered On: Oct 29

I was thinking about this also - but thanks for the insight and ideas.

Answer #9    Answered By: Rashawn Hopper     Answered On: Oct 29

I am back to Sharepoint after a long long time... and it is good to be
back. Now to the issue at hand:
You can have the document  in one location where it will be authored,
modified, updated  whatever. You can use the Portal areas instead of
sites and portal listings to list the document in them. Portal listings
are nothing but links to the original documents. This ensures that
there is only one copy of the document, making it very easy to maintain.

Answer #10    Answered By: Horace Coffey     Answered On: Oct 29

I've been able to put the list in one area and a FrontPage DataView
Web Part in another and point the latter at the former.

I don't know if, in the DVWP, you can transform a column to be a link
back to list item by adding the static text around it that makes it a
link, i.e. string concatenation like this:

"<a href = /area/list?id="&ID&">click here</a>"

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