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How to invite a person to my SharePoint 2007 team site

  Asked By: Kyle    Date: Jan 14    Category: MOSS    Views: 2902

I am learning SharePoint 2007. I need to invite someone outside of our
network via email to my SharePoint team site for team collabration.
Does anyone know how to do that?



8 Answers Found

Answer #1    Answered By: Mary Adams     Answered On: Jan 14

The first thing they will need is a user account in your active
directory. Then you can add them as a SharePoint user to your team
site. When you do that it will give you the option to send an email
message to them at the email address in the AD account.

Answer #2    Answered By: Kundan Jambhale     Answered On: Jan 14

My problem is that the people to be invited are
not our employees. They do not have an account in AD. Can I still invite  them in
this case?

Answer #3    Answered By: Alyssa Butler     Answered On: Jan 14

Unless you implement another form of Pluggable Authentication, like
Forms Based Authentication, then they won't be able to access your
SharePoint site. If you turn on anonymous access then they can access
the site  anonymously, but in that case there is no automated way to
issue a specific person  an invitation to anonymous access.

Answer #4    Answered By: Katy Patton     Answered On: Jan 14

I did some research, and here's two articles about inviting users to your
SharePoint site  in the older version



SharePoint 2007 does have this capability. The problem is that I don't know
how to do this in SharePoint 2007. Any suggestion is highly appreciated.

Answer #5    Answered By: Ana Payne     Answered On: Jan 14

The older version you are pointing to is SharePoint Team Services 2001
which allowed you to create user accounts directly in Team Services.
Starting with SharePoint 2003 all users had to be defined in an external
Authentication system (normally Active Directory) in order to add them
to SharePoint. Sharepoint no longer maintains a separate set of userids
and passwords. It depends on the webserver for Authenticaton. It just
maintains a list of PermissionLevels assigned to your user or group.
Your problem is that you want to invite  people to access your system
with nothing but an email address. That simply isn't possible. They
must have an account in an external security system like AD or a Forms
Based Authentication provider.

Answer #6    Answered By: Hema Hegde     Answered On: Jan 14

The other option Paul isn't mentioning (and it's only available in WSS
2.0 & 3.0, not MOSS 2007) is AD Account Creation mode. It still
requires AD, but the accounts are created as needed in a specific OU
separate from your employees. There are a bunch of caveats using this
approach (including the fact that it won't be supported in future
versions), but in the interest of providing all the options I thought
your should know about it.

Answer #7    Answered By: Lacey Daniels     Answered On: Jan 14

All true. I didn't mention it because it can only be turned on during
installation. As I remember it also
can't be mixed with a standard installation either. Its all Account
Creation mode or nothing.

Answer #8    Answered By: Megan Martin     Answered On: Jan 14

Yes, those would fall under the "a bunch of caveats" category.

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