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  Asked By: Wyatt    Date: Feb 27    Category: MOSS    Views: 990

My understanding is that indexing is done by the administrator of the web
site. Is there a way to index ALL portals on a company¹s server and if so,
how is it done? I¹m thinking that we will have portals for common
information, portals for project information and then individual portals for
the MySites. I want to know if there is a way to index them all and how is
it done?



10 Answers Found

Answer #1    Answered By: Cheyenne Lewis     Answered On: Feb 27

Indexing, in SharePoint Server 2007, is done at the FARM and/or SSP level.
Whomever manages your SSP (Shared Services Provider) can index/crawl anything
you choose. Take a look at technet.microsoft.com, and search for SharePoint
Server Search.

Answer #2    Answered By: Liana Alston     Answered On: Feb 27

True to Microsoft¹s style, if I go there and do the
search as you suggested, I get a link that takes me to more links and gives
me the run around.

Can give me a direct link to some pertinent information? I want to be able
to obtain some straight forward info on how a search/index is done that
doesn¹t take me through programming language. I¹m an end user not an
administrator. I just want to understand how Sharepoint is supposed to be
able to ³crawl² all these multiple portals  when you have multiple Admin
people. If you can¹t point me to a direct link, then can you explain it to
me in plain English?

Answer #3    Answered By: Daamodar Kolhe     Answered On: Feb 27

Actually, end users shouldn't need to concern themselves with search content
crawls and indexing, but I guess if you really want to know and you're not
getting much cooperation from your SP admins, here's the technet article on
planning content crawls:


You mention that you have multiple admin people. Are you referring to multiple
"site collection administrators", "farm administrators", or "SSP
administrators"? Content crawling and indexing  is handled at the SSP, which can
span multiple web applications (and, therefore, site collections). If you have
search questions, track down your SSP administrator. In smaller deployments,
that person may also be the farm administrator.

Answer #4    Answered By: Emerson Franks     Answered On: Feb 27

That helps a bit more. It¹s too bad that Microsoft
can¹t decide upon one name to call a Technology, though and stick with it
instead of continually changing it ever so slightly so that it does more
confusion than anything. Reading through that is rather tough. Anyway.....

I agree that generally end users won¹t need to concern themselves about
crawling and indexing  as that will likely be done by someone in IT. My
question was as an end user, I was curious as to how it was done. Can I be
sure that when I perform a search that it IS INDEED searching all project
portals, all MySite portals, all master portals, in general, ALL PORTALS
that have been set-up? I had been told that indexing was done by Admin and
also that I¹m the Admin of MySite, so I wondered how that content would be
indexed unless I specifically set it up. Is there an over-ride of some sort
in IT that indexes even the MySites? That would be the only place I foresee
having multiple Admins. Admin rights for portals  will be greatly limited to
a select few in IT (I believe) other than those MySites. Will it be able to
crawl the MySites also?

Unfortunately as an end-user only, I have no clue about ³site collection²,
³farm administration² and ³SSP administration² and therefore I can¹t really
answer that question.

Answer #5    Answered By: Ned Storm     Answered On: Feb 27

I've been learning about and tweaking my portal's search lately.
If your admin would be so kind as to give you a tour, have them log into Central
Administration, navigating to Shared Services Administration. Under "Search"
select "Search Settings" à "Content sources and craw schedules". Select the
'Content Source' listed on this page. This will show you the starting addresses
of the sites to be crawled as well as the crawling schedules. I have my two
main portals  and our mysites  applications set up in mine.

Go back to the "Configure Search Settings" page and select "Craw Rules". Here
you can exclude or include urls in the crawls.

Lots of good info from the "Configure Search Settings" page. I'm just learning
as I go so I can't give you recommendations on settings etc...

Answer #6    Answered By: Myron Calhoun     Answered On: Feb 27

yes the search will index  all the "portals" on your
server. It's possible for the server  admin (whoever manages the SSP) to add
other sites outside your sharepoint server to be indexed as well. And as
others have suggested, there's more to it that the server admin can manage
that a "portal" admin doesn't deal with (and can't adjust), but generally
speaking what gets indexed is the server admin's job, not the site/portal

It is possible though for the site/portal admin to keep things from showing
up in a search.

- Search Visibility. Every site on the server has a search visibility flag.
(Site Actions > Site Settings. Site Administration category, Search
visibility). If this is set to "No", then the site won't show up in a

Some other things that might keep a site/page from showing up in a search
are draft/pending mode and security trimming.

Answer #7    Answered By: Rena William     Answered On: Feb 27

Answering your question concerning the end user's assurance that everything is

Since the end user does not control the crawling (indexing) at any of the
multiple levels where it can be controlled, NO, the end user cannot be sure
everything is crawled and is in the scope that he is using.

It would be safer to say that the end user CAN be sure that everything is NOT
being crawled because at many levels various admins have probably decided that
some of their content should not be indexed (crawled).

Even a page designer can add a robots instruction not to crawl the page or parts
of it.

Answer #8    Answered By: Shanda Nolan     Answered On: Feb 27

How can I find out what file types SharePoint and MOSS can index? In
otherwords, how do I find out if either one can index  .mov or any
other audio-visual files?

Answer #9    Answered By: Bailey Lewis     Answered On: Feb 27

First of all, SharePoint includes MOSS, (Microsoft Office SharePoint Server). As
for the file types, go to your Shared Services Provider management page and
under Search Settings you'll find a link for File types. This is the listing of
the files that it will index.

Answer #10    Answered By: Quentin Cummings     Answered On: Feb 27

...and to further clarify - that is the list of file types the system is
configured to _try_ to index. In order to actually index  it either
needs to be in the OOTB supported types list, or you need to install an
iFilter that knows how to process another type. There are about 40 file
types covered by the inbox iFilters.

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