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Importing documents

  Asked By: Lauren    Date: Dec 07    Category: Sharepoint    Views: 15423

We have recently installed Microsoft SharePoint Portal Server 2003 and I
would like to know if there is a way of importing a large number of
documents simultaneously to avoid wasting time.

There are thousands of client files stored on our shared drive and I would
like all of these imported into SharePoint - please don't tell me I have to
upload documents one at a time!???

We are using Office 2000, soon to upgrade to Office 2003 (I understand that
there is not as much functionality with 2000).



9 Answers Found

Answer #1    Answered By: Angel Matthews     Answered On: Dec 07

If you check the web I think there are 3rd party products that do just this. For
my client they decided to create a custom utility to do this. We loaded about
70,000 docs over the weekend - including verison information from a doc
managment product that they wanted to replace. You can create a tool using the
WSS api's - see the sdk for help.

Answer #2    Answered By: Ravindra Salvi     Answered On: Dec 07

Have you tried importing/copying large amounts of folders and documents
using the explorer view of a doc library?

You can drag whole folder structures into a Document Library.

A word of warning - sharepoint  doesn't like documents  that contain any
of the following characters in their titles:
/ \ : * ? " < > | # <TAB> { } % ~ &
If the docs do - the copying will stop at the point it encounters that
individual document.

You can also move all of the files and folders to the new library via
filesystem commands.

You can access any document library via filesystem commands like copy
and xcopy on the command prompt, vie Windows Explorer, or you can even
map a drive to a shared document library.

I used a command like this:

xcopy "\\sharepoint.geniant.com\sites\delivery\AppInfteam\Shared
and Sales Collateral\copy" /s

I have found that copying folders that contain subfolders works very
well in the explorer view of a document library.

Answer #3    Answered By: Rahul Sharma     Answered On: Dec 07

I have tried dragging and dropping document folders from our shared drive
into the WSS document library. It won't let me.

Answer #4    Answered By: Jagjit Phutane     Answered On: Dec 07

Can you clarify "won't let me"? Is it giving you an error message, appearing to
go but the folders don't appear at the end, or doing nothing at all?

Answer #5    Answered By: Janak Jadeja     Answered On: Dec 07

Try Control C and then Control V in the selected document library.

Are the appropriate windows selected? Like Bryan said - are there any
error messages?

Answer #6    Answered By: Jude Alston     Answered On: Dec 07

If there is no obvious error message, just switch to "All Documents"
view and return to "Explorer view".
Sometimes there may be screen refresh problem, unless you have installed
any tool which stops you from
drag-drop any files on your system.

Answer #7    Answered By: Araceli Eaton     Answered On: Dec 07

Although I cannot drag and drop files with the mouse I have been able to
transport files using the control c, control v function

Answer #8    Answered By: Nisarg Kapadia     Answered On: Dec 07

This might be an IE security setting - check the setting for "Enable drag and

Answer #9    Answered By: Jaferry Khan     Answered On: Dec 07

I drag the folder from our shared drive to the WSS document library.

But when the folder enters the WSS document library a no-entry symbol
appears and it won't let me drop the folder in to it.

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