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Hiding documents, permissions

  Asked By: Stella    Date: Oct 31    Category: Sharepoint    Views: 1073

We have some company policies on our non-Sharepoint website that are
marked as hidden so that only certain levels of management can see
them. To accomplish this task we have it coded into the web page to
look at a SQL table to determine whether the policy appears based on
the network credentials the employee enters.

We are planning to move all of our policies to a Sharepoint site. Does
anyone have any suggestions on how I can handle 'hiding' the top-level
management policies? Both the hidden and regular policies need to be
together. I thought about maybe doing a list with a link to each
policy; is there a way for me to control what each employee sees in a
list?

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10 Answers Found

 
Answer #1    Answered By: Kelvin Mckinney     Answered On: Oct 31

There isn't any way to mix permissions  inside the same document library, and the
per-item permissions that are available in lists don't quite cover what you are
asking. One approach that may work would be to use SPS audience targetting:

1) Create separate Doc Libs for the public and hidden  docs with appropriate
permissions applied.
2) Create audiences for policy
3) Add a portal listing for each document and target to the appropriate audience
4) Add the web  part for the listing set and select the "Group by Audience"
option

This means that the permissions are enforced at the doc lib level so unautorized
people can't get access, and that display is based  on audiences, so people
without access don't see links to the documents  they can't view.

 
Answer #2    Answered By: Gaurav Ghosh     Answered On: Oct 31

I'm creating an Audience and in the Value section it states "If you selected
User, in the Operand section and the operator Member of, enter the name of a
Windows security group or distribution list." When I tried to add a
distribution list  for the value it says the domain does not exist or could
not be contacted. Do I need to be running Active Directory in order use
distribution lists?

 
Answer #3    Answered By: Katelynn Donovan     Answered On: Oct 31

I didn't think so, where is the distribution list  defined?

 
Answer #4    Answered By: Geraldine Slater     Answered On: Oct 31

In Exchange..............................

 
Answer #5    Answered By: Gail Richmond     Answered On: Oct 31

If the DG exists only in Exchange and is not propogated integrated into to a
domain (AD does this, not sure if NT domains can), then SPS doesn't have a way
to access it.

 
Answer #6    Answered By: Ramona Solis     Answered On: Oct 31

Okay..I have a couple questions on 2 & 3. You say to add a portal listing
for each document: is this for every policy  we have? Or just the ones that
are hidden? Also, can I create a web  part and point to this listing on a
site other than the very top Sharepoint site?

 
Answer #7    Answered By: Harvey Blankenship     Answered On: Oct 31

If you want to mix hidden  and non-hidden, you'll have to do this for every
policy. The web  part will need to live in the same area as the listing - though
if you convert to a data view I *think* you can put a copy in other SPS areas.
Haven't tried that myself...

 
Answer #8    Answered By: Xiomara Blanchard     Answered On: Oct 31

you said data view, what do you mean
by that, by which data view you are referring to ?

 
Answer #9    Answered By: Rosemarie Cervantes     Answered On: Oct 31

I was speaking of a FrontPage Data View, but seen my followup message - it is
not required, there is another way to do this.

 
Answer #10    Answered By: Manan Kadu     Answered On: Oct 31

Sharepoint provides security at the document library level, so you will need to
segregate these documents  in their own library.

 
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