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Need help with form library (UNCLASSIFIED)

  Asked By: Tara    Date: Sep 28    Category: Sharepoint    Views: 661

Does anyone know how to hide older versions of a form in a document library, or if it is even possible? We need to keep track of these forms for records management purposes, but only want the “latest and greatest” forms shown for reporting.

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4 Answers Found

 
Answer #1    Answered By: Cassidy Sharpe     Answered On: Sep 28

You could always add a column of meta data that shows an item as archived and then filter your data to show only active items. Or if it's "date" driven, you could create a filter that looks at the date and drops it from the view after a certain period of time.

 
Answer #2    Answered By: Peter Peterson     Answered On: Sep 28

Any thought of migrating them to another library  on a nightly basis?

 
Answer #3    Answered By: Hans Weiss     Answered On: Sep 28

We use this approach in dozens of settings very effectively. Sometimes
listitems are filtered based upon the passage of time but other times
they are filtered due to properties that information office workers set
themselves.

 
Answer #4    Answered By: Alison West     Answered On: Sep 28

I’ve thought of that, but it’s probably going to be pretty extensive so that won’t work too well.

 
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