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General Permission

  Asked By: Anna    Date: Oct 21    Category: Sharepoint    Views: 998

I have defined a group of users can only view the TOP LEVEL site information,
which mainly act as our employees' intranet site. In the TOP LEVEL site, I have
created a web part which linked to the shared document on the Human Resources
Site. When the end users login, I want them see the TOP LEVEL Site only, not be
able to access the Human Resource site.

I am running into a problem in managing the permission. If I do not give the
group of users view permission to the shared document on HR site, when they
login, they can not see the shared document from HR on the TOP LEVEL site. If I
give the view permission, they would be able to have access to the HR Site.

What is the best to handle this? Are there any good articles you can recommend
in working/implementing users/groups permission in the real world?



6 Answers Found

Answer #1    Answered By: Nalin Rao     Answered On: Oct 21

You have a couple of options, 1) put the documents in a site  you want your users
to have access  to so they can see them. (In other words, take them out of HR and
put them in the top  level site) 2) Break permission  inheritance on the library
in HR and set permissions so that your users  have read access (or whatever is
required) to the documents in that library only.

Answer #2    Answered By: Thomas Davis     Answered On: Oct 21

The reason I created the web  part on the TOP LEVEL site  link to that document
library content of the HR site is because I wanted HR people to manage their
site. Regular end users  to view  it on the TOP LEVEL site only. I am not sure if
this is the best design ..

I will give  option 2 a try.

Answer #3    Answered By: Dominic Davis     Answered On: Oct 21

You could also use the "Send To > Other Location" feature on the
individual documents in the original document  library and have them
published to a document library which is read only to your general
users. In this way you can guarantee that they only see the published
versions of the documents that the HR department want them to see.

Answer #4    Answered By: Indu Raj     Answered On: Oct 21

This sounds like a good  solution. I tried a few times with no success. I was
getting messages "Unable to contact destination server". I have read a few
articles on that and still could not resolve the issue.

I was trying to send the document  from HR site  to a document library in the top
level site. The destination URL looks like:

Any ideas?

Answer #5    Answered By: Khushi Srivastava     Answered On: Oct 21

There are two potential reasons you might get that error message when using
SendTo. First, the destination site  needs to be in the same site collection as
the site you are sending from. Is the HR site a subsite of the toplevelsitename
site or is it in a different site collection? Second, you need to have RW
access to the destination library in order to use SendTo: If the sending user
can't manually copy the file to the destination then SendTo: won't work either.

Answer #6    Answered By: Arti Patel     Answered On: Oct 21

If you only give  the group  access to the Shared Documents library in the HR site
then they don't really have access  to the HR site, although it will look like
they do. In order to access the data in a document  library you must be able to
access that library in the URL of the site. So when you give users  access to a
library you give them limited access to the site  containing the library. That
doesn't give them any real  access to the site. It simply gives them the ability
to access the library itself. If you browse to the library you will see the
navigation for other libraries in the site, but if you browse to them you will
see that none of the data in the other lists or libraries show up. The only
thing you can see on that site is the library you have been given access to.

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