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Can folder metadata be displayed in columns?

  Asked By: Jacques    Date: Apr 27    Category: Sharepoint    Views: 2235

I am owner of a sharepoint 7 document library consisting of one folder
per company employee. In each employee's folder, the employee's
resume, job description, and other documents reside. Only the employee
can edit them.

I want to display contact info on each employee, in columns, next to
the folders. (call it 'folder metadata'.)

But I can't figure out how to get folder metadata into those columns.
When I choose Actions\Edit in Datasheet, all the column cells are
locked as read only. There's no way to enter any folder metadata.

Whereas, if I open any folder and view the documents inside it, the
columns become editable.

What am i missing? How do I set up columns that can contain folder



1 Answer Found

Answer #1    Answered By: Courtney Scott     Answered On: Apr 27

You can do this by creating a custom site content type.

Go to Site Settings and the under Galleries select Site Content Type.

Click Create

Give your new content type a name and description

For the parent content type form select Folder Content Types

For the Parent Content Type select Folder

Select a content type group to put your new content type in. I
usually use Custom for this.

To add columns  to your new content type click the "Select from
existing site columns"

Select columns from Core contact  and Calendar columns

Add the contact columns you want to see for your employees.

I haven't done exactly this but it should work. As with anything
custom I strongly recommend you try this in a development environment
first and see if it fits your needs and doesn't break anything. I
believe that would be a YMMV kind of thing ya know?

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