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"External indexing"

  Asked By: Korey    Date: Aug 13    Category: Sharepoint    Views: 808

We are looking at SharePoint. Is it possible to add additional
keyword(s) to the content index so that, for example, a Word document
would be found based on an attached keyword, even though the keyword
never actually appears in the document.



1 Answer Found

Answer #1    Answered By: Dakota Shaffer     Answered On: Aug 13

To answer your question, SharePoint provides a lot of very powerful
options when it comes to indexing  documents.

The first option is to apply custom properties - also known as metadata
- to a document  library. With the case you mentioned, one such property
could be keywords. When you add  a document to the document library, you
can then fill in whatever keywords you want for that particular
document. And like you suggested, even if those keywords do not appear
in the document itself, as long as they appear in the property, then the
document will get returned.

Another option is the ability to add synonyms. So for example, you could
make lawyer and attorney synonyms for each other. So a search for lawyer
would return documents that have attorney in them, and vice versa.

Finally, there is a feature called Best Bets. Take for example, a search
on the word  "benefits". You can make an assumption that users searching
on the term benefits are likely looking for information or document that
contain the company's human resource benefits, or medical benefits. You
could identify the documents that you find to be the most likely search
results, and identify them as best bets. Then, when someone new searches
for benefits, those documents that you identify will appear at the top
of the search result set.

These are just a few of the many powerful search options available to

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