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Document Scanning to SharePoint

  Asked By: Luz    Date: Oct 04    Category: Sharepoint    Views: 6206

I'm wondering if anyone has successfully scanned documents to
SharePoint using a standard scanner (Xerox, Ricoh, etc)? I have read
various scenarios on this, and I have a client that needs to scan docs
directly to SharePoint.

- Has anyone done this using WebDAV directly from the scanner?
- What about scanning to a "temp" file share and then have a
service/script "watch" this folder and move the items fro the file
share to SharePoint using the API/WebDAV/Web Services?
- Other options?

Just wanted to hear thoughts on this, pros/cons, experiences, etc.



10 Answers Found

Answer #1    Answered By: Yahaira Shannon     Answered On: Oct 04
Answer #2    Answered By: Doris Leach     Answered On: Oct 04

There are several vendors in this space, like KnowledgeLake and Dark Blue
Duck; if you google "scan to SharePoint", you'll probably find that some
more have moved in.

I've used KL Capture on a project or two in the past; it does require some
configuration, but it seems to work fairly well. I have no experience with
any others, but there should be reviews out there.

Answer #3    Answered By: Sumitra 2004     Answered On: Oct 04

I would recommend using a Fujitsu scanner. With a Fujitsu scanner
(fi-5120C) you should get ScandAll Pro with it which allows you to scan
directly to SharePoint. You would click on File/Send/Microsoft
SharePoint Server(s). Here is an example:

You would have to install the server side component of ScandAll Pro onto
the SharePoint server as well. Don't forget that because if you don't
install this server side module onto the server then the SharePoint
server will not recognize the client  side configuration without it. We
are a Knowledge Lake Partner and implement the whole suite of KL
products and would recommend KL Capture if you wanted  to include the
index values linked to the content types assigned to the document
library before sending the document  to SharePoint. KL Capture is
relatively inexpensive and acknowledge KL Capture as the industry leader
to SharePoint capture software. Keep in mind that the ScandAll Pro will
not prompt you for metadata prior to sending the document to SharePoint.
That is something KL Capture will do and Knowledge Lake is a Microsoft
Managed Partner. The KL Capture software is very similar to that of
Office 2007 as a result of Knowledge Lake's Managed Partnership with

If you should have any further questions, please do not hesitate to
contact me.

Answer #4    Answered By: Bhairavi Damle     Answered On: Oct 04

I second the recommendation of the Fujitsu Scanner. The new snap-scan is
shipping with the KL Connect client  as part of the software package. We are
running a MOSS farm dedicated to Imaging, and using the entire suite of KL
products (Capture Server, Branch Capture, Pinnacle, Connect). It's a great suite
of products, and the customer service is excellent.

Answer #5    Answered By: Leeann Hull     Answered On: Oct 04

I would recommend eCopy <http://www.ecopy.com/>. Have used it in companies
with and without SharePoint.

Answer #6    Answered By: Vaasu Radhakrishna     Answered On: Oct 04

Has anyone worked with ImageNow for this kind of thing? I found out
that we have it here for a different division's processes and this
thread prompted me to check their site and they do have a SharePoint
connector as well.

Just wondering how it compares.

Answer #7    Answered By: Brinda Bca     Answered On: Oct 04

We're using ImageNow to load data into an Oracle DB, a little quirky sometimes
but it was the only program that could do what we needed.

Answer #8    Answered By: Sheryl Velez     Answered On: Oct 04

I was involved in a teleconference call with the guys at eCopy last
week on behalf of a client. The problem my client  has is that the
eCopy connector does not handle security and users need to have
access to the entire site collection otherwise the connector just
returns a 404. They only wanted  to allow users to scan  into the
document libraries they had permissions on but eCopy say this is not
something they expect to be a part of the product in the near future.

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