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Document Library Aggregation

  Asked By: Amos    Date: Jan 29    Category: Sharepoint    Views: 2105

I would like to create a list that aggregates documents from multiple document libraries within a single site.

The way I thought I'd approach it was to create a "Must Read" column (check box) in each document library. If a user wants to recommend the document to others, s/he would check the box when uploading the document. I thought I could then create a list that is populated based upon the value of the Must Read columns, but I haven't been able to figure out how. Is this a job for the data view web part? Any suggestions?

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2 Answers Found

 
Answer #1    Answered By: Darrel Sexton     Answered On: Jan 29

There are a couple of ways to achieve your desired results. As
previously posted, CorasWorks does have roll-up web  parts available,
but there are also much less costly ways (free) to achieve the same
results. The holdup here being that you are "new" to SharePoint and
how much time you have to devote to "playing" with your site.

To answer the question as you asked it, yes, a DataView web part  can
be used to get a listing of all documents  in the various document
libraries of a site  where a specific field equals a given value. In
fact, there are different ways to use a DataView to get the data  you
want. Probably the easiest way being to add a dataview of your
document library, set the filter to pull only files that
are "recommended" (and repeat for each library  you want to include).
In addition, you could use conditional formatting on the results if
desired.

Again, this is only one way of getting where you need to be without
spending money for a third-party product. I am sure others  will
provide more insight into doing this.

 
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