Sharepoint Forum

Ask Question   UnAnswered
Home » Forum » Sharepoint       RSS Feeds

Document collaboration with multi-users update simultaneously

  Asked By: Bob    Date: Jan 06    Category: Sharepoint    Views: 6253

I created a document workspace starting with a document in a document
library on a project site. I added multiple people to collaborate on
this document at the same time.

The problem is: When one user is in process of updating the document,
the other user cannot update the same document. It gives the other user
an error that the web server is busy and contact the site admin.
However if I attach the document in an email and create a doc
workspace, it lets the users collaborate simultaneously and provides
the merge capability. Why is it not letting me do the real time multi
user doc collaboration when I created the workspace from within SP?

I found the following article on MS: http://office.microsoft.com/en-
us/assistance/HA011724971033.aspx but that is for attaching a doc in an
email and creating a doc workspace that way. That is what I am trying
to avoid- email attachments.



4 Answers Found

Answer #1    Answered By: Ana Payne     Answered On: Jan 06

Merge capabilities? Are you saying your users  can simultaneously check
out a document, make dissimilar changes, then check the document  back in
and SharePoint will perform conflict resolution on the changes and merge
all the changes to a single document?

Answer #2    Answered By: Hema Hegde     Answered On: Jan 06

The users  are collaborating 'simultaneously' WITHOUT checking the document  out. They can do that. The following link demonstrates the steps to create  your own copy of the document on a local drive which can stay in sync with the workspace  copy. Please see the Go to the Document Workspace site  in a Web browser section of it. office.microsoft.com/.../HP010414591033.aspx
This works OK with Word documents but not with excel docs having multiple  worksheets. With MS Word document you get a 'merge' option but with excel you get a replace only option. I did research merging in MS Excel, but those steps locked up the workspace and the local copy. I am missing something here?

Answer #3    Answered By: Damon Garner     Answered On: Jan 06

You’re right in that multiple  people can have local copies that are synching from a single master copy. I don’t see a lot of value in this because those users  can’t merge  their changes back in with the master document.

And your experience is expected behavior. This is an area that Microsoft didn’t really finish before they released this version of SharePoint.

Answer #4    Answered By: Megan Martin     Answered On: Jan 06

The value is in real  time collaboration  which is otherwise done via email  and tracking of changes, consolidation, etc is so hard.

The merge  works fine with a MS Word doc  as I tested where it triggers the MS Word 'tracking change functionality'. The problem  is with Excel docs. Now I think this is more of an excel merge issue than SP issue.

But if anyone out there has tried this before and resolved it successfully, I would certainly like to hear from them.