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Document Center Security Question

  Asked By: Dejuan    Date: Apr 30    Category: Sharepoint    Views: 16686

We are about ready to deploy and I have a couple of questions on the
document center security.

1) We have numerous document (content types) in the document
center. Ie documents from different departments. We want to make all of
those documents available to everyone to read but a handful need to be
able to edit documents within their department only. How can I make all
of the documents visible to everyone but give item level or "folder"
level permission for contribute access to individuals? I've got that to
work at the site level without issue but at the doc center level I don't
seem to be able to find an answer.



1 Answer Found

Answer #1    Answered By: Ted Gilmore     Answered On: Apr 30

You can grant read  access to everyone at the list level  and then organize your
document by folder (department). Right click on a folder and select manage
permissions. Here you will want to break inheritance. Leave the group there with
read access  that you assigned at the list level and add the new group that you
want to allow to edit  docs and give  them contribute  permissions.

On a side note, you can also create a view that hides the folders so that users
don't even know they are using a folder hierarchy if you want to. You just have
to be careful that docs get loaded to the right location. We've implemented
event handlers for a few clients so that they are able to select the Department
from a dropdown in the metadata, and then the event handler moves the document
to the appropriate folder. Lots of options...

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