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How to determine Inactive Document Libraries

  Asked By: Sheldon    Date: May 09    Category: MOSS    Views: 1363

It is regarding Sharepoint 2007. I have a site collection which has more than
100 document libraries. How to have a report which provides the last accessed
date of each document library ? This will help in cleaning up the inactive
libraries. If it is not possible in sharepoint 2007, Is it possible in 2010 ? I
would appreciate any feedback on this issue.



4 Answers Found

Answer #1    Answered By: Jack Carroll     Answered On: May 09

This isn't as simple as it sounds. What you really want is the last time a
"live" user accessed a document  library. Search accesses the contents of a
document library by crawling it, so every time an index crawl takes place
the usage analysis system records that as access. There is no easy way to
do this in 2007 and I don't believe its available in 2010 either.

Answer #2    Answered By: Chandrabhan Agarkar     Answered On: May 09

Could you not run code that checked if the Modified field is not the
System Account and loop through every document  on every DocLib? It would be
system intensive but I think it could be done....no?

Answer #3    Answered By: Lonnie Cohen     Answered On: May 09

That is one approach, but would only give you the last time something in a
Library was modified. It wouldn't identify libraries  or lists that are in
constant use, but only as a source or ReadOnly information. For example,
consider a Wiki site where information input has been stabilized. None of
the pages may be being modified, but that doesn't mean users aren't reading
info off the site on a regular basis. Crawling the site to index it simply
reads the file, it doesn't modify it so the Modified field doesn't get set.

Answer #4    Answered By: Ruchir Satam     Answered On: May 09

For a really good review of reporting systems available on SharePoint, take a
look at http://www.sharepointreporting.info/

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