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Customizing an alert

  Asked By: Nand    Date: Feb 03    Category: Sharepoint    Views: 1404

How can I create an single alert that has two conditions:
1. hold all alerts until (example: 9am)then give me the list
2. then, after 9am start sending me alerts as they happen.

Reason for this; I don't want to have alerts after 10pm sent to my PDA
while I'm asleep, but I do want them as they happen when I'm at work in
the morning.

Any ideas? Any third party products that enhance SharePoint alerts?



8 Answers Found

Answer #1    Answered By: Indu Raj     Answered On: Feb 03

No way to do this in the Out of the Box alert  system in SharePoint. You can
setup your email server to hold  mail, but I think that would be a universal
setting for the whole server. You should also be able to control on the phone
when it goes out to get messages. You have a better chance of doing this on
your phone than doing it in SharePoint.

Answer #2    Answered By: Khushi Srivastava     Answered On: Feb 03

I know I can get a standard out of the box alert  to send daily alerts
at a specific time as part of the process.

If I knew more about doing workflows using sharepoint  Designer I'm
thinking I could create  a workflow that will send a message between
the daylight hours. I've just not played around with SPD workflows

Do you know much about SPD workflows? If so, maybe you can tell me
if such a thing is possible there.

Answer #3    Answered By: Arti Patel     Answered On: Feb 03

At this point, you're not really working with SharePoint alerts, but with
emails sent by a workflow. You can issue a command to "wait until __" for a
workflow, and even make the time of day a criterion... but your workflow
will be triggered by changes to a list and you'll end up just disabling your
current alerts.

Answer #4    Answered By: Claire May     Answered On: Feb 03

I guess you are saying that since an alert  is a workflow, it will be
disabled if I create  a SPD workflow on the same list? If so, then,
how about creating a workflow with conditions that say to hld all
alerts till x time then send them to recipients ........then have a
second action that will be based on contition that after a certain
time x, email all alerts  as they happen. Is that possible with
conditional workflows?

Answer #5    Answered By: Dan Dickerson     Answered On: Feb 03

I've never heard anyone say that an alert  is a workflow (and if they did,
I'd probably hear someone else saying they were full of it :). I'm saying
that having both will be redundant, and the alerts  will never match what you
want to do here.

Essentially, if I were going to create  a workflow, I'd have one step that

If time in this range Then
Send email
Wait until this time
Send email

Answer #6    Answered By: Phenil Poriya     Answered On: Feb 03

I've got some good suggestions here and I'm going
to explore all of them.

Answer #7    Answered By: Dante Parsons     Answered On: Feb 03

I don't know of a way to do it with SharePoint alerts  itself but why
not setup a server side rule for your email account?

Answer #8    Answered By: Luke Davis     Answered On: Feb 03

My sentiments exactly. Or, set up a rule in Outlook, or in the PDA

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