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Custom Workflow: Assign users later

  Asked By: Megha    Date: Mar 31    Category: Sharepoint    Views: 2137

I want to create a custom workflow in SharePoint Designer, but have the ability
to add users later when I actually use the workflow on a document. Is that
possible? And if so, I want to assign a group or multiple groups at that time,
but have a task created for every user in that group, not just one task for the



5 Answers Found

Answer #1    Answered By: Ali Javed     Answered On: Mar 31

I have done this; found here:

I must say that you are not going to be able to flatten a group  so that they all
get a task. That is a custom  code requirement...

Answer #2    Answered By: Karrie Wooten     Answered On: Mar 31

Why would you need to put all the people in a group  if you want to assign  each
one an individual task?

Answer #3    Answered By: Alan West     Answered On: Mar 31

Well, if you didn't need the individual task  assignments, then using a
SharePoint group  allows you to update the roster without actually having
to edit and re-publish the workflow. If you have the workflow  create
tasks for individuals, then that list of individuals have to be detailed
in the workflow. Any time  there is a personnel change would require an
edit and re-publish of the workflow through sharepoint  Designer.

I understand that there are some ways around this if you create  a more
coded workflow using Visual Studio for instance. It depends on how often
your personnel change I would guess...

Answer #4    Answered By: Maribel Todd     Answered On: Mar 31

In this case you could simply create  a list that contains the people involved.
The workflow  could do a lookup to the list and insert the proper the
individuals. If people change, change the list.

Answer #5    Answered By: Akshara Negalur     Answered On: Mar 31

You can dynamically pull users  or groups  to SPD workflow. What you need to
do is create  a people column on the list where you are attach the workflow.
Pull the Users dynamically from the column.

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