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Creating doc library to enforce keywords

  Asked By: Courtney    Date: Nov 20    Category: Sharepoint    Views: 1041

I have a request to create a document library that contains a predefined set of keywords that will require a user to select at least one keyword when adding a document. So, my thought is to add columns to a document library list that give the user a selection of keywords to choose from. That should satisfy the base requirement. Then, I will need to add it to only one of my 6 virtual servers so it shows up as an option when creating a new document library.

Anyone done this before? Anything I’m overlooking in this seemingly simple task?



4 Answers Found

Answer #1    Answered By: Lacey Daniels     Answered On: Nov 20

Is this document library  for WSS or SPS? In WSS you would simply
save the new doc  Lib as a template. If needed, you could then export
that and import it into other WSS virtual  servers.

If for SPS, this gets tricky because you have to modify the site
definitions on the server file system and add  the new dob lib to the
appropriate site template(s).

Answer #2    Answered By: Megan Martin     Answered On: Nov 20

It is for WSS only.

Another part to the keyword  requirement is that there will be a second field for “sub keywords” that should populate from a second list, based on the top level keyword selected. I am trying to figure out now how to make that conditional without doing any coding. I guess you could say it is a hierarchical choice of keywords  like this:

So when a user  selects Computing as the keyword, a second drop-down list  populates with the Sub Keywords from this list. Looking now online to find the easiest way to make this happen so I’m totally open (and hopeful) for suggestions!

My plan is to save it as a template when everything works as requested.

Answer #3    Answered By: Donta Kirkland     Answered On: Nov 20

SPS can use list  Templates too. The trick is that you must create
one STP for each type of Area (eight OOB) you want to create  that type
of list and load all the STPs into the List Template Gallery in the Home
Area of each portal.

Answer #4    Answered By: Cade Velazquez     Answered On: Nov 20

A full solution to this exact requirement  is described in Stacy Draper's
new book from Addison Wesley press. I think is is Chapter 4.

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