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Creating an On-Call Calendar/Schedule

  Asked By: Jean    Date: May 02    Category: Sharepoint    Views: 19861

I'm in the early stages of setting up a Sharepoint "intranet" site for
my company. We are pretty much learning as we go since none of our IT
department has ever used the product before.

The head of our Technical department wants to publish an "On-Call
Schedule" for who should be contacted each day of the week for
customer phone calls. One would think that this would be extremely
easy and straight forward. When I actually went to construct it,
however, I ran into an annoying problem. I setup just a standard
Calendar and figured they could just post the schedule on there each
month. The general idea is to say:

On-Call: Bob
1st backup: John
2nd Backup: Joe

On-Call: Joe
1st Backup: Bob
2nd Backup: John

On-Call: John
1st Backup: Joe
2nd Backup: Bob

and so on repeating...

The thing is we want these to be 'All Day Events' and always list in
the same order from top to bottom. Initially it looked like the
events listed in the order they were entered, but by the time we
started entering the second week, the order started getting jumbled,
so instead of On-Call, 1st BU, 2nd BU (from top to bottom) we might
get 1st BU, 2nd BU, On-Call (from top to bottom) regardless of the
order we created the events. This may seem an insignificant detail,
but we want something that looks uniform and logical across the board.

Is there any way to sort the items or something of that nature? Is
there a better alternative to the calendar that we might try?

Any suggestions would be appreciated.



4 Answers Found

Answer #1    Answered By: Vinay Thakur     Answered On: May 02

Keep in mind that any list  can have a calendar  view.

You may find it easier to create a list with columns for OnCall,
Backup1, backup2, date, etc. and then create a calendar view of the

Anyone who needs it and has Outlook 2007 can sync the list in Outlook so
that they do not have to go to the site.

Well, Outlook goes to the site  for them, but who's counting.

Answer #2    Answered By: Shameka Rich     Answered On: May 02

Thanks for your reply. I don't think that will work, because you can
only choose 1 column to view in the Month view. I would need it to
show all 3 columns on each day.

Answer #3    Answered By: Latisha Schneider     Answered On: May 02

As its putting them in alpha order  have you tried

1 - On Call
2 - Backup 1
3 - Backup 2

i.e. prepend with a number to put them in order ?

Answer #4    Answered By: Nora Maxwell     Answered On: May 02

I haven't tried that yet, but that's a good thought. Though, I'm
beginning to wonder if my user wasn't doing something strange to cause
the result in the first place. I've only been able to recreate the
problem once on my own, and that may very well have been a fluke or
miss-key on my part.

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