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Content Type & Custom Lists

  Asked By: Bradley    Date: Apr 29    Category: Sharepoint    Views: 1017

I am having a devil of a time understanding content type as it applies to
lists or custom lists. My interest is because the CQWP seems to deal with (or
recognize) content type, and base its roll-ups on content type (partially).

When all is said and done, is it really equivalent to meta-data for a custom
list? or a label attached to a custom list?

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4 Answers Found

 
Answer #1    Answered By: Mark Davis     Answered On: Apr 29

content  type is best described as a set of attributes. Most often
it's multiple site or list/library columns (potentially a mix of
required and optional) and if you're dealing with a document content
type will often have a specific document template as well.

One example is something like an RFP - there is the document itself (or
it might be a folder with multiple files), with it/them there is also a
standard set of attributes that should always accompany the document(s).
In addition, you may want to handle different content types with
different expiration policies, etc. RFPs might only need to stick
around so a short time, but another type  (e.g. something that needs to
be retained for compliance purposes) might need to stick around a lot
longer. These types of policies and things like routing to the Record
Center can be set on a per-content-type basis.

 
Answer #2    Answered By: Delilah Mcpherson     Answered On: Apr 29

I'd like to understand content  types better as well. I get the theory
behind them, but have trouble translating that into practical business
needs. I've struggled with the cqwp  and using templates and content
types together. Additionally, I have a hard time  identifying whether a
content type  assignation is needed or not (it's the "building the plane
whilst flying it" thing, I think). I've searched in vain for any texts
that go beyond HOW to set up content types to really delve into WHY one
would in particular situations vs. not in others. If anyone can refer me
to texts/URLS/classes that focus on content types in particular, I'd
much appreciate it.

 
Answer #3    Answered By: Gobinda Navalagi     Answered On: Apr 29

While not literally, think about a content  type as a container. It has a
document template, workflows, IM policies, site columns, and more. You
only need to define this information once. Now, everywhere you use this
content type  all of the above are instantiated. Every library where you
use this content type will now get its site column, without the need to
create it. Content types can also inherit from each other in a
hierarchy. It works very much like folder/file inheritance on a file
system. A content type will inherit properties from the parent.
Leveraging this, a document could inherit many things, at many levels
such as workflows, templates, metadata collection, auditing, and
expiration.

 
Answer #4    Answered By: Rose Silva     Answered On: Apr 29

My understanding  of the theory of content  types in providing for
business needs is that you can define how certain documents should be
managed and have that automatically apply to all of them everywhere. So
if you suddenly decide that you need repudiated contracts kept for 2
years instead of 1, or that you want marketing to be able to read them
but not print them, you can just change the definition of the
'repudiated contract' content type  and have it automatically apply to
all such documents, no matter where they are in the site. (I understand
that this doesn't work across sites.)

I don't know enough about implementing them to tell you that that's a
reasonable use of them. I also don't know enough about their limitations
to explain the above example to the users without committing to
something that may not be possible. Like you, I'd like to see some
concrete examples of matching business requirements to content type
design.

 
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