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Content Approval

  Asked By: Quinton    Date: Mar 07    Category: Sharepoint    Views: 834

I have been experimenting with Content Approval on a document library on a site.

Suppose the library has an approved document, maybe a policy document for Health & Safety. If the author wants to update the policy, they can check out the document and work on it. While this is being done, other users can still see the old version of the document (which is good).

When the author checks the new version in, it gets the status Pending. But as soon as this happens, users can no longer see the original version (which is bad).

Until such time as the new version (policy) is approved, users should continue to see the old policy. The approval process could take some time and go through several iterations.

Is this the way it is meant to work? Am I doing something wrong?



2 Answers Found

Answer #1    Answered By: Kendrick Townsend     Answered On: Mar 07

What you are doing is right and the functionality is meant that way. If you want to the users  to access the old version  even after you submitting the new/original version then you have to opt for the Version Controlling option. This way users can still access the older document  while the new one is in the process  of Approval.

Answer #2    Answered By: Jermaine Schmidt     Answered On: Mar 07

Assuming you are working with 2003, maybe what you want to do in those cases is open a document  workspace. Then a group can collaborate on a document and the public will not see changes until it is published back up to the library.

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